Assume overall responsibility for programmatic aspects and financial stewardship of an award
Complete and submit technical reports in a timely manner (interim and final)
Initiate proposal submission
Initiate request for budget revision
Initiate request for no-cost extension
Initiate request for cost transfers in accordance with University and federal policy and procedures
(OMB circular A-21)
Review and accept subaward terms and conditions
Review and approve subaward invoices
Manage subaward performance
Review and approve effort certification
Assist with collection efforts on past due invoices as needed
Department Administrator
Responsibilities
Act as a liaison between the principal investigator and the Research Office
Assist principal investigator with proposal preparation
Monitor and reconcile expenditures to ensure allowability, allocability and reasonableness
Monitor and reconcile balances to ensure spending within budget and to prevent over-expenditures
Maintain backup documentation related to expenditures within terms and conditions of the award (record retention)
Fund, monitor, track and document cost share commitments.
Manage and verify effort certification submissions
Assist principal investigator with request for budget revision
Process cost transfers in a timely manner, in accordance with University and federal policy and procedures (OMB circular A-21)
Initiate purchase order request for approved subaward agreements
Review subaward invoices to verify funding availability
Assist with collection efforts on past due invoices as needed
Review, complete and submit closeout checklist in a timely manner
Research-Office of Post Award Management (OPM)
Responsibilities
Provide guidance and interpretation of federal regulations, agency specific requirements, and University policies and procedures
Establishes new cost center and post budget for all sponsored projects in conjunction with SFO.
Establishes and monitors cost share cost center and budget in conjunction with SFO.
Approves expenditures on sponsored projects after PI has approved
Audit expenditure balance and award activity to verify financial compliance with University and sponsor regulations and to ensure allowability,
allocability and reasonableness
Verify and audit cost share in accordance with award terms and conditions
Verify data within effort certification submissions in accordance with University policies and procedures
Approves cost transfers, PAFs, Auto JE's to remove unallowable costs and over expenditures
Initiate semi-annual effort certification process
Provide training as needed
Finance-Billing and Receivable Office
Responsibilities
Prepare and submit billing for all sponsored research awards
Initiate collection activity on past due invoices
Provide guidance and interpretation of federal regulations, agency specific requirements, and University policies and procedures
Prepare and submit financial and equipment inventory reports (interim and final)
Close and inactivate awards/projects in the University financial system
Respond to ad hoc audit requests (internal and external)
Work with external auditors to complete the A-133 audit process
