Office of Research Search

Roles and Responsibilities

Principal Investigator

Responsibilities

  1. Assume overall responsibility for programmatic aspects and financial stewardship of an award
  2. Complete and submit technical reports in a timely manner (interim and final)
  3. Initiate proposal submission
  4. Initiate request for budget revision
  5. Initiate request for no-cost extension
  6. Initiate request for cost transfers in accordance with University and federal policy and procedures
    (OMB circular A-21)
  7. Review and accept subaward terms and conditions
  8. Review and approve subaward invoices
  9. Manage subaward performance
  10. Review and approve effort certification
  11. Assist with collection efforts on past due invoices as needed

Department Administrator

Responsibilities

  1. Act as a liaison between the principal investigator and the Research Office
  2. Assist principal investigator with proposal preparation
  3. Monitor and reconcile expenditures to ensure allowability, allocability and reasonableness
  4. Monitor and reconcile balances to ensure spending within budget and to prevent over-expenditures
  5. Maintain backup documentation related to expenditures within terms and conditions of the award (record retention)
  6. Fund, monitor, track and document cost share commitments.
  7. Manage and verify effort certification submissions
  8. Assist principal investigator with request for budget revision
  9. Process cost transfers in a timely manner, in accordance with University and federal policy and procedures (OMB circular A-21)
  10. Initiate purchase order request for approved subaward agreements
  11. Review subaward invoices to verify funding availability
  12. Assist with collection efforts on past due invoices as needed
  13. Review, complete and submit closeout checklist in a timely manner

Research-Office of Post Award Management (OPM)

Responsibilities

  1. Provide guidance and interpretation of federal regulations, agency specific requirements, and University policies and procedures
  2. Establishes new cost center and post budget for all sponsored projects in conjunction with SFO.
  3. Establishes and monitors cost share cost center and budget in conjunction with SFO.
  4. Approves expenditures on sponsored projects after PI has approved
  5. Audit expenditure balance and award activity to verify financial compliance with University and sponsor regulations and to ensure allowability, allocability and reasonableness
  6. Verify and audit cost share in accordance with award terms and conditions
  7. Verify data within effort certification submissions in accordance with University policies and procedures
  8. Approves cost transfers, PAFs, Auto JE's to remove unallowable costs and over expenditures
  9. Initiate semi-annual effort certification process
  10. Provide training as needed

Finance-Billing and Receivable Office

Responsibilities

  1. Prepare and submit billing for all sponsored research awards
  2. Initiate collection activity on past due invoices
  3. Provide guidance and interpretation of federal regulations, agency specific requirements, and University policies and procedures
  4. Prepare and submit financial and equipment inventory reports (interim and final)
  5. Close and inactivate awards/projects in the University financial system
  6. Respond to ad hoc audit requests (internal and external)
  7. Work with external auditors to complete the A-133 audit process
  8. Provide training as needed