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Conflict of Interest and Commitment Disclosure Portal

Please click here to enter the Conflict Disclosure Portal.

Please visit our Case Studies page for situational examples that illustrate the kinds of relationships that involve outside activities and interests that require action under UTD policy. Please contact the Conflict of Interest Manager if you have questions about completing your disclosure. For technical assistance with the portal, please contact the Research HelpDesk.

Who needs to disclose?

The Conflict of Interest and Commitment Disclosure Portal serves to assist faculty, staff and students of UT Dallas as they comply with federal, state and UT System rules regarding conflict of interest and commitment. In particular, this system is designed to allow users to simultaneously comply with the disclosure requirements of University of Texas Systemwide Policies 175 and 180. Please visit our University Policy page for more information on these policies.

The Conflict of Interest and Commitment Disclosure must be completed by all research investigators who significantly contribute to research conducted at, or on behalf of, UT Dallas that is supported by external funding (e.g. grants, contracts, gifts). UT Dallas research investigators conducting research that is not supported by external funding should complete the annual compliance training, which help determine if they must also complete the Conflict of Interest and Commitment Disclosure. For the purposes of this policy, research investigators include faculty, staff and students who significantly contribute to research conducted at, or on behalf of, UT Dallas.

The disclosure must also be completed by any employee who has a conflict of interest related to their institutional responsibilities at UT Dallas, and any employee who needs to request approval for an outside activity that requires prior approval as articulated in the “Conflicts of Interest, Conflicts of Commitment, and Outside Activities” policy.

Disclosure Instructions

Step 1: Verify that your Personal Information is correct.

Step 2: Indicate which of the listed institutional responsibilities you conduct on behalf of UT Dallas.

Step 3: Indicate whether you have an outside interest or activity that you need to disclose.

Step 4: Complete or update an Entity Disclosure for each business, non-profit or government entity in which you hold an outside interest or with which you conduct outside activities. Each Entity Disclosure will allow you indicate all of the interests you hold or activities you participate in with that entity.

The first half of the Entity Disclosure will be reviewed by the appropriate compliance office for the possibility of a conflict of interest. The second half of the Entity Disclosure will be reviewed by your Approval Authority for the possibility of a conflict of commitment.

Note: If you are requesting prior approval for an outside activity but have not yet received compensation for that activity, you should select the type of interest (e.g., salary, travel reimbursement, equity) you will receive as compensation for the activity and then indicate the value as ‘$0-4,999’. This will allow you to access the portion of the Entity Disclosure by which you can request prior approval for the activity from your Approval Authority.

Step 5: Complete the disclosure certification and submit your disclosure.

Please contact the Conflict of Interest Manager if you have questions about completing your disclosure. For technical assistance with the portal, please contact the Research Help Desk.