Office of Sponsored Projects

About

The Office of Sponsored Projects serves as the coordinating office for externally funded research projects submitted by The University of Texas at Dallas.

Duties

1. Notify researchers regarding funding opportunities and sponsor policies and procedures.
2. Provide technical assistance to researchers drafting proposals, review proposals, and process proposals for submission to sponsoring agencies.
3. Negotiate terms for awards and contracts.
4. Receive award documents from Sponsor and forward to Post-Award Management for creation of a cost center.
5. Assist with the following post-award administrative functions: re-budgeting, time extensions, and tracking of technical reports.

Training Events

Thanks to all who attended the Office of Research Certificate Series training or the Faculty Presentation Series.  If you missed any sessions, the Certificate Series will start up again in June so please check back later for the complete schedule.

Certificate Series. The Office of Research is dedicated to providing faculty and staff guidance on the essentials of Research Administration. This series will take faculty and staff through the essential components of sponsored projects and the steps needed to administer research at UTD - from finding funding opportunities to closing out grant accounts. To enhance this effort, the offices of Research Development, Sponsored Projects, Research Compliance, Post-award Management, and Technology Commercialization have combined to offer a series of courses, each intended to give a deeper understanding of a specific aspect of contract and grant administration and technology commercialization.

Faculty Presentation Series. Researchers, facing lower success rates and higher competition, consider applying to a variety of federal agencies as a way of diversifying their funding opportunities. The Office of Research supports the idea and, in an effort to familiarize researchers with other agencies, is enlisting a number of prolific PIs with continued success in obtaining research funding to discuss their agency specific experiences and expertise. This monthly Faculty Presentation Series will give faculty, staff, and students a deeper understanding of funding agencies, types of projects they fund, best practices and procedures, and other agency specific tips that can be utilized for greater success.

Please register for these free events at Research Explorer.

Who's My Grant Specialist?

Find the name of your grant specialist on our Grant Specialist List.

Memorandum: Submission of Proposals - Internal Deadline

UT Dallas Faculty:

As you may know, recent changes to Grants.gov and other federal electronic submission systems have limited the ability of applicants to change or correct proposals after the submission deadline. In addition, these systems may take up to 24 hours to generate automated alerts of application errors. If the error message is received after the submission deadline, applicants cannot make corrections and the application will be automatically rejected. Over the past few months, several late proposals nearly missed the agency deadline or were hastily submitted with numerous serious errors resulting in their return or rejection.

The Office of Sponsored Projects (OSP) strives to provide our faculty with responsive, high quality service. In order to maintain the high level of service you have come to expect and address the issues outlined above, all submissions will be subject to the following requirements:

• ALL submission materials and paperwork must be submitted to OSP at least 4 business days prior to the submission deadline.
• Incomplete submissions and/or submissions received after this deadline will be processed only after all complete and timely applications have been processed.
• All submission materials received after the 4 day window will require the approval of the Vice President for Research or the Associate Vice President for Research before OSP will submit the application. An explanation of the extenuating circumstances that resulted in the late proposal must accompany the request for such approval.

Adherence to this policy will ensure OSP and your individual specialist can assist you in submitting timely and high quality applications. If you have any questions about this policy or any other matters related to sponsored programs, please do not hesitate to contact me at rafael.martin@utdallas.edu or Rachell Reilly, Director at rachell.reilly@utdallas.edu.

Regards,

Rafael Martín
Associate Vice President for Research