Records Management

UT Dallas will be switching to a new shredding vendor at the end of February. Please make sure to have your shred bins and shred bin keys turned in to Environmental Health & Safety by Tuesday, February 27.

Records Management

UT Dallas retains and disposes all official records in accordance with records and information management policies and procedures. If you have any questions about UT Dallas Records Management, please contact the Records Retention Officer ( / 972.883.4111).

To Dispose of Records:

To Request Storage for Records:

  • Submit a Request for Records Storage (PDF [Portable Document Format File] , 86KB) form to the Records Retention Officer. Refer to the Records Retention Schedule to complete the form.
  • The Records Retention Officer will notify you once your request is approved.
  • Schedule a time to meet with Records Retention Officer to have your records properly inventoried before being moved into the Records Management storage space.
  • Arrange to have your records moved into the Records Management storage space.

Secured Shredding Service

UT Dallas utilizes a Secured Shredding Service to dispose of large quantities of University records. The Secured Shredding Service provides departments with empty 96-gallon shred bins that can be filled with records needing to be destroyed. Shred bins are collected and shredded once a month.