Special Events

Parking Services

Parking Services approves reservations for parking spaces to accommodate special events, distributes visitor parking passes, generates coupon codes for our Pay-by-Space metered parking, assists with specialized campus parking maps, and provides Event Greeters.

Request Parking Passes for Your Visitors

Please make your request at least one business day before you need your passes, and no more than one month before you need them. You can request passes that last up to a week, or passes that expire sooner. If your department is hosting an event for more than 20 guests, or requires other parking-related services beyond just parking passes, you will need to submit an Event Registration Form (see below for more details).

Request Parking for Your Special Event

Your department must submit an Event Registration Form if you require parking passes for a special event that —

Special event parking is allocated on a first-come, first-served basis. Please submit your Event Registration Form at least 10 business days in advance to ensure that we can make the necessary arrangements. Unfortunately, we cannot guarantee parking for special events on short notice.

Event Greeters

We can reserve parking spaces for your special event by using one of our Event Greeters. An Event Greeter is responsible for:

  • Blocking off your parking spaces
  • Opening spaces as your guests arrive
  • Ensuring that your guests are aware of our parking rules and regulations
  • Assisting your guests with entering coupon codes at our Pay-by-Space metered parking
  • Directing your guests to the correct building

You can opt to reserve one of our Event Greeters, hire your own greeters, or use your staff.

 

Cost to Reserve Event Greeters
Weekdays $10.00 / hour / greeter
Weekends $12.00 / hour / greeter

 

Contact Parking Services

Transportation Services

Transportation Services assists with off-campus charter transportation and arranges on-campus special event shuttles.

Arrange Off-Campus Charter Transportation for Your Special Event

Contact Transportation Services for help in arranging transportation for your local event, group travel, airport transfers, or mini-tours. Buses used for event transportation are not supplied by UT Dallas, but are chartered through University-approved vendors. We must approve all campus shuttle routes, charter bus pick-up and drop-off locations, and any bus parking on campus.

Arrange On-Campus Shuttle Services for Your Special Event

Your department must submit an Event Registration Form if you require shuttle services for a special event. These services can include shuttling guests from remote parking lots to your event location, conducting campus tours, and providing point-to-point transportation on campus. Our fleet of Comet Cabs and our own drivers are used for these services. For your safety, we cannot allow other drivers to operate shuttles on campus.

 

Cost to Reserve Comet Cabs
Weekdays $15.00 / hour / driver
Weekends $18.00 / hour / driver

Special event transportation is allocated on a first-come, first-served basis. Please submit your Event Registration Form at least 10 business days in advance to ensure that we can make the necessary arrangements. Unfortunately, we cannot guarantee transportation for special events on short notice.

Some special events require Event Greeters (see below for more details). You can opt to reserve one of our Event Greeters, hire your own greeters, or use your staff.

 

Cost to Reserve Event Greeters
Weekdays $10.00 / hour / greeter
Weekends $12.00 / hour / greeter

 

Shuttling Guests from Remote Parking

When shuttling your guests from remote lots, you may also request an event tent or a 25-foot flag to mark a gathering place for them, making it clear where your guests need to go after they enter campus through their designated entrance and arrive at their assigned parking spaces. An Event Greeter is required for this service.

Campus Tours

When requesting campus tours, please provide a list of buildings and landmarks that will be highlighted on your tour, so we can design a route that avoids locations which are closed to vehicular traffic. We must approve all campus tour routes. You can also request for an Event Greeter to ride along in your shuttle and act as a tour guide. For your safety, we cannot allow our drivers to also act as tour guides.

Point-to-Point Transportation

When requesting on-campus point-to-point transportation, please provide a list of pick-up and drop-off locations and times, so we can design a route that gets your guests to the right places on time while avoiding locations which are closed to vehicular traffic. We must approve all campus shuttle routes, pick-up locations, and drop-off locations.