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Academic Policies and Procedures
Academic Advising
Academic advising is an integral part of undergraduate education.
The goal of academic advising is to assist students in taking responsibility
for developing meaningful educational plans compatible with their career
and personal goals. Advising is more than imparting specialized knowledge:
it includes helping students formulate important questions about the
nature and direction of their education and helping them find answers
to those questions.
While advisors confer with students about courses and educational experiences,
students themselves are responsible for defining the content of their
academic program and making progress toward an academic degree. Advisors
will assist students in designing an appropriate course of study that
will satisfy requirements for graduation (see Degree
Requirements) as well as offer information on particular courses
and university rules and procedures.
Students who have chosen a major should meet with an academic advisor
in the appropriate school regularly and in a timely manner prior to
semester drop deadlines and course registration. All freshmen are required
to meet with their advisor in order to register for classes (see Registration
Requirements and Procedures). Students admitted to U.T. Dallas as
freshmen or as sophomores who have not declared a major are advised
by the Undergraduate Student Advising Office, an integral part of the
Office of Undergraduate Education. Students remain the responsibility
of Undergraduate Education until they declare a major, at which time
advising will be undertaken by an advisor in the student’s program.
Students are strongly encouraged to meet with their academic advisor,
especially when they have earned 90 semester hours to establish and/or
review their degree plan.
Academic Progress
A student is considered to be making satisfactory scholastic progress
when he or she is carrying an approved schedule of classes, is not on
probation, and has a GPA of at least 2.0 (C average) in the major and
overall. Students that habitually drop a significant
fraction of their schedule may lose the right to drop or may be dismissed
from the university for failure to make adequate academic progress.
Classification of Students
Freshman: A student who has successfully completed fewer than 30 semester
credit hours (SCH).
Sophomore: A student who has successfully completed 30 53 SCH.
Junior: A student who has successfully completed 54 89 SCH.
Senior: A student who has successfully completed 90 or more SCH.
Freshmen and sophomores are lower division students. Juniors and seniors
are upper division students.
Collegium V
The University offers a comprehensive program
of enrichment and recognition, known as Collegium V, for outstanding
students. Collegium V includes special seminar style classes offered
by selected university professors as well as a program of extracurricular
activities designed to encourage and reward exceptional academic achievement.
Benefits available to participants in Collegium V include extended library
borrowing privileges, early registration for Honors seminars, research
and internship opportunities with professors, and an agenda of cultural
events such as concerts, exhibits, and plays.
Since membership in Collegium V is limited,
interested students should contact:
The Office of Undergraduate Education
ATTN: Collegium V
The University of Texas at Dallas
P. O. Box 830688, MS MP 16
Richardson TX 75083 0688
(972) 883 4297
Correspondence – Email
The University of Texas at Dallas recognizes the value and efficiency
of communication between faculty/staff and students through electronic
mail. At the same time, email raises some issues concerning security
and the identity of each individual in an email exchange.
Beginning August 1, 2004, all official student email correspondence
will be sent only to a student’s U.T. Dallas email address and
UTD will consider email from students official only if it originates
from a UTD student account. This allows the university to maintain a
high degree of confidence in the identity of all individual corresponding
and the security of the transmitted information.
U.T. Dallas furnishes each student with a free email account that is
to be used in all communication with university personnel. The Department
of Information Resources at U.T. Dallas provides a method for students
to have their U.T. Dallas mail forwarded to other accounts. To activate
a student U.T. Dallas computer account and set email for forwarding
go to http://netid.utdallas.edu/.
Credit by Examination (AP-CLEP-IB-SAT)
Examination credit is evaluated only at the student’s request.
Students wishing to receive examination credit must first meet with
an academic advisor to complete a request form that is then submitted
to the Office of the Registrar. Documentation of any lower-division
credit established by examination through such programs as the AP (Advanced
Placement Program) or the SAT II which the student wishes to apply toward
college credit should be received by the university prior to registration.
Academic hours awarded through credit by examination become a permanent
part of the student’s official U.T. Dallas college transcript.
Credit for admission may be established through testing programs such
as the Advanced Placement Program (AP), the College Level Examination
Program (CLEP), the International Baccalaureate (IB), and SAT II subject
examinations. Guidelines for credit by examinations are available on
the U.T. Dallas website at http://www.utdallas.edu/dept/ugraddean/.
Test scores not on official transcripts must be submitted directly from
the testing agency.
Not more than six semester hours of extension, credit by examination,
or correspondence credit may be applied toward upper division requirements.
This credit must be upper division credit earned at an appropriate accredited
institution or through acceptable scores on approved tests. The university
does not offer correspondence courses.
Dean’s List
The top ten percent of all students in each school who complete 12
or more SCH during the fall and spring semesters will be recognized
as members of the Dean’s List of their respective schools. Students
without a declared major are eligible for the Dean’s List of the
Office of Undergraduate Education.
Degree Plans
A degree plan is a definition of the course of study required to fulfill
the requirement for graduation. A degree plan is “major specific”
and is established through collaboration with the major’s academic
advisor and the student. Course changes within university sanctioned
degree plans may be made with the approval of the Associate Dean of
Undergraduate Education (ADU) or his or her designee. An initial degree
plan must be filed as soon as possible after entering the major. The
initial degree plan will be kept in the office of the academic advisor,
ADU, or program head and will form the basis of the student’s
advisement.
In the semester preceding that in which a student plans to graduate
the student is required to meet with her/his academic advisor to prepare
a final degree plan that will be forwarded to the Office of Records
and Registrationthe Registrar, along with the student’s
application for graduation (See Graduation
Requirements).
NOTE: A change of major requires preparation of a new degree plan.
Independent Study
A student may take as Independent Study, a maximum of 20 percent of
the total hours of course work undertaken at U.T. Dallas.
Religious Holy Days
The University of Texas at Dallas will excuse a student from class
or other required activities for the travel to and observance of a religious
holy day for a religion whose places of worship are exempt from property
tax under Section 11.20, Tax Code, Texas Code Annotated.
The student is encouraged to notify the instructor or activity sponsor
as soon as possible regarding the absence, preferably in advance of
the assignment.
The student, so excused, will be allowed to take the exam or complete
the assignment within a reasonable time after the absence: a period
equal to the length of the absence, up to a maximum of one week. A student
who notifies the instructor and completes any missed exam or assignment
may not be penalized for the absence. A student who fails to complete
the exam or assignment within the prescribed period may receive a failing
grade for that exam or assignment.
If a student or an instructor disagrees about the nature of the absence
[i.e., for the purpose of observing a religious holy day] or if there
is similar disagreement about whether the student has been given a reasonable
time to complete any missed assignments or examinations, either the
student or the instructor may request a ruling from the chief executive
officer of the institution, or his or her designee. The chief executive
officer or designee must take into account the legislative intent of
TEC 51.911(b), and the student and instructor will abide by the decision
of the chief executive officer or designee.
Scholastic Probation
All students who show a cumulative grade point deficiency, defined
as a cumulative GPA below a ‘C’ or 2.00, are placed on probation
automatically by noting such status on their academic record. A student
may also be placed on probation by the ADU if the student does not maintain
at least a 2.0 GPA in the major and related courses, independent of
the overall GPA.
A student on scholastic probation must meet with an academic advisor
prior to registration. In addition, such students may not register for
more than 12 semester hours, and must earn a 2.2 GPA each semester while
on probation. Violation of these conditions may lead to the student’s
suspension from the university.
Grade point deficiencies incurred at U.T. Dallas must be removed through
additional course work at U.T. Dallas. Grade points earned at other
institutions are not used in computing the GPA and may not be used to
remove a grade point deficiency.
Students who leave the university on scholastic probation will be readmitted
on scholastic probation only, even if they have attended another university
in the interim. If a student withdraws from the university while on
scholastic probation, and if this action results in an additional grade
point deficiency, the student has failed to meet the minimum requirements
for removal of scholastic probation and will be placed on scholastic
suspension.
Scholastic Suspension
A student is automatically placed on scholastic suspension by the
university for failure to meet the terms of scholastic probation. Undergraduate
students receive notice of scholastic suspension on their grade report
sheets. A student who is under scholastic suspension
will be placed on hold and may not enroll in, audit, or visit
a class unless the student is readmitted as described below. Notice
of this scholastic suspension will show on the student’s transcript.
Students in a major who are placed on scholastic suspension by the
university for the first time may be readmitted only by permission of
the ADU. Non-degree seeking students and students with undeclared majors
who are placed on suspension for the first time may be readmitted only
by the permission of the Dean of Undergraduate Education. Students thus
readmitted may be subject to additional probationary conditions placed
upon them by their ADU.
A student who has been placed on scholastic suspension more than once
or has a grade point deficiency of 30 grade points or more will be suspended
from the university indefinitely and may be readmitted only by petition
of the ADU to the Dean of Undergraduate Education. Students thus readmitted
may be subject to additional probationary conditions placed upon them
by their ADU, and/or Dean of Undergraduate Education.
A student who reenters the university after having been suspended for
failure to meet the terms of probation will reenter on scholastic probation.
Transcripts
You may obtain a copy of your official UT-D transcript from the Office
of the Registrar at no charge. A student must clear all university holds
before requesting an official transcript. All transcripts requests must
be made in writing with the student’s signature. No partial or
incomplete transcripts will be issued. Requests over the telephone are
not accepted.
Transcripts may be ordered in person with a Transcript request form
available in the Office of the Registrar, by fax at (972)883-6335, email
(transcripts@utdallas.edu), or mail. The mailing address is:
Office of the Registrar, MC 11
The University of Texas at Dallas
P.O. Box 830688
Richardson, TX 750803
Transcripts requested by email will be mailed only to a student at
the address on file with the Office of the Registrar or to another university.
An online transcript request form is available for use under certain
conditions. Visit the Office of the Registrar web site at https://www.utdallas.edu/student/registrar/records/forms/request/
for details.
Section 4.29, Texas Education Code, provides legal penalties for any
alteration of academic records or transcripts with the intent to use
such a document fraudulently or permit the fraudulent use of such a
document. Falsifying or omitting information may result in withdrawal
of any offer of admission, cancellation of enrollment, and/or disciplinary
action.
Withdrawing from the University
A student who wishes to withdraw entirely from the university must
complete the proper withdrawal form and procedures in the Office of
the Registrar. A student should follow the
same procedures as outlined in “Dropping/Adding
a Course.”
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