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Transcripts

Academic Policies and Procedures

Registration

Students may participate in a course only after officially registering and paying through the proper procedures. The Office of the Registrar officially notifies an instructor of the names of the students enrolled in a course. Students will not receive credit for courses for which they are not registered.

Auditing a Class

(See the "Academic Policies and Procedures" section).

Concurrent Enrollment Tuition

A concurrent enrollment agreement is in place between The University of Texas at Dallas, The University of Texas at Arlington and The University of Texas Southwestern Medical Branch. This agreement allows any student enrolled concurrently between these institutions to receive a waiver of certain fees. Students must apply for concurrent enrollment with The Office of the Registrar.

Dates for Registration

Registration dates are listed in the online Comet Calendar (http://www.utdallas.edu/calendar/). All dates for registration and late registration and all formal procedures for registration are listed in the online Class Schedule (http://www.utdallas.edu/student/registrar/lookup/) for each semester by The Office of the Registrar. New students will have an opportunity to register at orientation. All freshmen, undeclared, and transfer students are required to meet with their academic advisor prior to registering for classes.

Continuing and transfer students may register during the following registration time periods:

Week 1: Degree-seeking graduate students and undergraduate seniors
Week 2: Graduate students, undergraduate seniors, juniors and sophomores
Week 3: Graduate students, undergraduate seniors, juniors, sophomores and freshmen
Week 4: Graduate students, undergraduate seniors, juniors, sophomores, freshmen, and non-degree-seeking undergraduates.

Students should take advantage of early registration opportunities to ensure enrollment in the classes they select. Web registration (http://galaxy.utdallas.edu/) begins approximately one week after the Course Lookup goes live for the semester. Refer to the Comet Calendar and the online Academic Calendar for specific dates and procedures.

Dropping, Withdrawing, or Adding Courses

The University makes a distinction between dropping a class prior to the 12th class day (Census Day) which is not posted to the student's permanent record, and withdrawing from a class (following Census Day) at which point the academic action becomes a part of the student's transcript.

A student who enrolls in a Texas public institution as a first-time freshman in fall 2007 or later will not be allowed to withdraw from more than six courses over his or her entire undergraduate career as a result of a new Texas law. This includes all classes taken at any Texas public institution of higher education. There are certain legislatively-mandated reasons for withdrawing from a class that do not count toward the six-class limit. These reasons include, among others, a severe illness or other debilitating condition that affects the student's ability to complete the course; the student's need to care for a sick, injured, or needy person if the care affects the student's ability to complete the course; the death of the student's family member or of a person considered to have a sufficiently close relationship to the student; the active duty service as a member of the Texas National Guard or the armed forces of the United State of the student, a family member, or a person considered to have a sufficiently close relationship to the student; or a change in the student's work schedule that is beyond the control of the student and that affects the student's ability to complete the course.

The University is developing an appeal process by which students can request exemption for a specific withdraw. Rules and regulations regarding this new law are currently being developed and will be published as they become available at http://www.utdallas.edu/student/registrar/sixdrop.html.

As always, students may drop classes without penalty prior to the 12th class day (Census Day) in any semester.

Dates and time limits for dropping or adding courses are listed in the Comet Calendar (http://www.utdallas.edu/calendar/) and the online Academic Calendar.

Newly-admitted students to The University of Texas at Dallas wishing to add courses or register for courses must do so prior to the first day of classes.

Students who drop all courses in a given semester must officially withdraw from the University. (See "Withdrawal/Resignation from the University").

Students who habitually drop a significant fraction of their schedules may lose the right to drop or may be dismissed from the University for failure to make adequate academic progress (See "Academic Progress").

Administrative Drop

Students may be dropped from a course for which they have not satisfied the prerequisites.

Drop Appeal Procedures

Students who believe they have dropped a course, but receive a grade for that course at the end of the semester, have one calendar year in which to provide documented proof of the processed drop to the Dean of Undergraduate Education to appeal the posted grade.

Deadlines for Adding or Dropping a Class

NOTE: Students should retain copies of all add and drop forms for at least one year following the end of the semester in which the student initiates a drop or add course action.

Deadlines vary during the shorter summer sessions. It is the student's responsibility to review the Comet Calendar (http://www.utdallas.edu/calendar/) or the online Academic Calendar for specific summer deadlines.

Deadlines for dropping a course are based upon the course and not the student. For example, when an undergraduate student takes a graduate course, the drop procedures for graduate courses take effect.

Add

Beginning the first (1st) day of class through the sixth (6th) class day, students may add a class on-line without the instructor's or advisor's signature. However, students in the following categories must still meet with an academic advisor before adding classes:

Drop

Courses dropped on or before Census Day will not appear on the student's transcript.

Students may drop a class on-line until the end of business on Census Day without any permission required.

After Census Day, permissions to drop are required from the school or college in which the student is admitted.

W Period

Through the fourth class week of a long semester, students may withdraw from courses by completing a drop form and having it signed by their academic advisor and course instructor. A grade of "W" (withdrawn from course) will appear on the student's transcript.

WP/WF Period

During the fifth (5th) through ninth (9th) class weeks of a long semester, students who submit a completed drop form will receive a grade of "WP" (withdrawn passing) or "WF" (withdrawn failing) as determined and assigned by the course instructor. The student must obtain the instructor's and advisor's signatures on the form. If a grade of "WP" or "WF" is not recorded by the instructor on the drop form, then the default grade of "WF" will be assigned.

After the ninth (9th) class week of a long semester, a student may only withdraw from a class for non-academic reasons.

In Absentia Registration

In absentia registration provides an opportunity for a degree candidate to register for the semester in which the degree is to be completed without taking formal course work. In absentia registration is permissible for a degree candidate who is removing an incomplete grade (I) or for a degree candidate who has left the University and is transferring authorized and approved credit to qualify for completion of a degree. In absentia registration requires a nonrefundable/nontransferable fee (see "In Absentia Fee").

Non-academic Drops

To drop a course for non-academic reasons, students must complete a written petition detailing the nature of the request and include supporting documentation. Non-academic drop petitions are to be obtained from the Undergraduate Student Advising Office (JO 4.800). The Director of Undergraduate Advising will distribute the petition to a committee whose members will independently review the petition and either approve or deny the request to drop. The Director will inform the student of the outcome.

NOTE: It is extremely important that students petitioning to drop a class for non-academic reasons continue to attend and perform in the class if possible, until the petition request is resolved. If the petition is approved, the student will receive a grade of "W" for the course. Otherwise the student will receive the grade earned in the course.

Non-academic drop petitions may be submitted at anytime during the semester.

Readmission of Former UT Dallas Students

(See "Admission" in the "Academic Policies and Procedures" section).

Visiting U.T. System Students Program

The Visiting U.T. System Students Program is designed to allow upper-level and graduate or professional students enrolled in an institution of the UT System to take courses or engage in research at another institution within the UT System during a regular semester or summer session. Each campus must appoint an individual designated to coordinate the visiting student program at both the home and host institution. Every campus has the responsibility to determine the academic qualifications necessary for their students to participate in the visiting program. Approval of a student's proposed visitation will be contingent on space and desired courses being readily available in the proposed visitation program and, for participation in a research laboratory, on approval of the director of the laboratory (Regent's Rules 50701).

Withdrawal/Resignation from the University

A student who wishes to withdraw entirely from the University must submit a completed Registration, Drop/Add and Withdrawal Form (http://www.utdallas.edu/student/registrar/forms) to The Office of the Registrar. Students must withdraw on or before the last WP/WF withdrawal day for that semester.