Academic Policies and Procedures
Long Semesters - Although there is no general minimum course load, to be considered full-time, an undergraduate student must be enrolled in at least 12 semester credit hours during each long term (fall and spring semesters). The standard full-time course load is 15 semester credit hours.
Students wishing to register for more than 18 semester credit hours must have the permission of the Associate Dean of their school; undergraduates with an undeclared major may seek that permission from the Dean of Undergraduate Education. Students authorized to enroll in more than 18 semester credit hours in a long semester may not withdraw from any class without permission of the Associate Dean in of their school or the Dean of Undergraduate Education for those students without declared majors. Failure to secure that permission before withdrawing from a class will limit the student to a maximum of 18 semester credit hours in future semesters.
Summer Semesters - The maximum course load for a summer session is normally six 6 semester credit hours for the five-week term, eight 8 semester credit hours for the eight-week term, or twelve 12 semester credit hours for the eleven-week term. Special arrangements may be made for a student enrolled in the twelve-week summer term to take up to 16 semester hours if the student needs no more than 16 semester credit hours in order to graduate at the end of the summer session.
In considering course load, students must be sensitive to special considerations such as financial aid and family health insurance, which typically require registration in a some minimum number of semester credit hours per semester term in order to maintain eligibility.
For certification purposes, UT Dallas uses the following criteria for undergraduate students:
- Fall/Spring Full-time status - 12 semester credit hours
- Fall/Spring Half-time status - 6 semester credit hours
- Summer Full-time status - 9 semester credit hours
- Summer Half-time status - 4 semester credit hours*
* Summer semester status is determined by total official enrolled hours for all the summer sessions.
UT Dallas courses are assigned an abbreviation of the name of the subject area followed by a four-digit course number. The first digit of the course number gives defines the general level of the course, i.e., a 1 or 2 indicates that the course is of undergraduate freshman or sophomore level respectively, and a 3 or 4 indicates that the course is of undergraduate junior or senior level, respectively. Graduate courses begin with the digits 5 through 8.
The second digit of the course number indicates the semester credit hour value of the course. A course is given semester credit hour values according to the number of hours per week the course meets; the typical course is three semester credit hours. The type of course (e.g.for example, lecture, laboratory, or seminar) and its meeting times determine the number of meetings per week and the length of each meeting. Variable credit-hour courses will have a A "V" in the second position of the course number denotes a variable credit-hour course. The semester Class Schedule (online Course Lookup) will specify the semester credit hours available for a variable course during any given semester.
The final two digits give the course a unique number within a subject area. In some instances of undergraduate course descriptions, a second course prefix and number in parentheses follows the first. The second course prefix and number designate the State of Texas Common Course Numbering System (TCCNS) equivalents when available. TCCNS is a standard set of designations for academic courses. Most Texas community colleges and universities have adopted this system to facilitate the transfer of academic credit from one institution to another. Wherever possible, courses at UT Dallas course numbers match have the TCCNS number, although the subject designation may differ (e.g.for example, BA versus BUSI for the Business Administration prefix).
In all cases, the course description is followed by an indication of the approximate number of contact hours per week in a semester for any lecture and/or laboratory components of the course; for example, (2-4) indicates 2 contact hours of lecture and 4 contact hours of laboratory per week.
One of the following frequency of course offering codes is found at the end of each course description in this catalog:
- S = Course is offered at least once each long semester.
- Y = Course is offered at least once a year.
- T = Course is offered at least once every two years.
- R = Course is offered based on student interest and instructor availability.
Students requesting substitutions of course work as a reasonable accommodation must request this accommodation through the Disability Services Office according to the following deadlines:
- Students who entered as freshmen from high school: by the end of their fourth semester at UT Dallas
- Students who entered as transfer students: by the end of their second semester at UT Dallas.
Please contact Disability Services with any questions about this type of accommodation or to initiate the request process.
To request a course substitution, students must:
- Meet with the Disability Specialist at Disability Services to discuss their need for a course substitution and to receive the application forms. Fully complete and sign the application formStudents who are not currently served by Disability Services or have not previously been diagnosed with a disability should call Disability Services at 972-883-2098 to schedule an intake appointment.
- Fully complete and sign the application forms.
- Provide current documentation of said disability to update material on file, if requested, and compose a narrative explaining the reasons for the request. This narrative must include any previous experiences with similar course work attempted prior to completing the application.
- Students who are not currently served by Disability Services or have not previously been diagnosed with a disability should call Disability Services at (972)883-2098 to schedule an intake appointment.
- Meet with the Associate Dean for Undergraduate Education in the school with which you are registered to discuss the proposed substitution and its potential impact on your degree program and to obtain the Associate Dean's signature on the application form. Courses approved by The University of Texas at Dallas will be the primary source for all approved course substitutions.
- Return Ccompleted forms must be returned to the Disability Services Office.
The Credit/No Credit option is intended to encourage students to take courses in topics outside of their major area where they would be competing with a significant number of students who are majoring in these outside areas. The Credit/No Credit option gives students the opportunity to broaden their education with less emphasis on grade points. A student will receive credit for C (2.00 on a 4.00 scale) work or better. No credit will be given for work that is below C (2.00 on a 4.00 scale). Earning Credit for a course(s) is reflected on the student's transcript as 'CR' while 'NC' indicates No Credit earned.
The signature of the student's academic advisor is required on the Credit/No Credit request form. Students must submit completed Credit/No Credit grading requests to the Office of the Registrar by Census Day of classes of for the semester. Courses that were originally taken for a letter grade may not be repeated for Credit/No Credit.
No change of grade designation from a letter grade to Credit/No Credit or from Credit/No Credit to a letter grade may be given after Census Day.
A course may be designated by the instructor as unavailable to students on a Credit/No Credit basis. Conversely, some courses may only be available for Credit/No Credit.
A student may not take any course used to satisfy a Core Curriculum requirement, any course in the major or minor that is listed as a major and related course on the student's degree plan, or major prerequisite, on a Credit/No Credit basis if a letter grade is normally awarded in those courses. Students in the Interdisciplinary Studies program may not exercise a Credit/No Credit option in their Foundations or Concentration.
For baccalaureate degree requirements, the Credit/No Credit option is limited to 12 semester credit hours or 20% of UT Dallas upper-division coursework, which ever is smaller. Courses in a student's major that are designated as Credit/No Credit are not included in this limit.
Courses taken on a Credit/No Credit basis will not be used in determining a student's GPA. Care should be taken by students in selectingStudents select courses for the Credit/No Credit option carefully, as this option may affect eligibility for honors. (See "Graduation with Honors")
An undergraduate student is limited to three grade-bearing enrollment attempts for any specific class. An enrollment is considered grade bearing if a student receives a distributed grade (i.e., A through F) or a mark of 'W', 'WP', 'WF', 'NC' or 'CR'. Non-academic withdrawals are not considered enrollment attempts. A student attempting the same class for the third time will be charged a penalty fee equivalent to the out-of-state tuition for the same number of semester credit hours. Courses cross-listed under more than one course prefix are considered the same course.
The grade from the first attempt will not be used in computing a student's grade point average. All further repeats will be used in computing the student's cumulative grade point average.(See also "Grade Point Average," and "Transfer Credit," for more detail). The grade from the last attempt will determine credit earned to satisfy degree requirements.
Regardless of the number of times a course is repeated, any single course can contribute only once to the number of hours required for graduation. A limited number of courses, such as independent study courses, may be repeated for credit. Students should contact their academic advisor to determine the application of such course credit toward graduation. When a student repeats a course at UT Dallas, the student is responsible for submitting a completed "Repeated Course Adjustment Form" to The Office of the Registrar in order to initiate the grade change on the student's permanent record. With the permission of the instructor, a student may audit a course which has previously been taken for credit.
All grades will appear on the student's transcript. A notation beside the first grade will indicate that the course has been repeated. Courses that were originally taken for a letter grade may not be repeated for Credit/No Credit in lieu of a letter grade.
NOTE: Students who are Texas residents should be aware that state law limits the number of semester credit hours an undergraduate Texas resident may attempt while paying tuition at the rate provided for Texas residents. See the section on "Tuition for Excessive Undergraduate Hours".
Courses transferred for credit to UT Dallas from another accredited college or university may not be repeated for additional credit.
Students who fail a course in residence at UT Dallas may repeat the course at another accredited college or university. A student may not transfer an equivalent course if that course was taken at UT Dallas with a passing grade (D's included). Upon completion of the course class with a grade of at least 'C' (2.00 on a 4.00 scale), the class may be transferred to UT Dallas where it will meet the content requirements of the course failed in residence and contribute hours toward graduation. However, the grade of 'F' earned at UT Dallas will remain a part of the student's academic record and will be computed as a part of the cumulative grade point average (GPA).