Academic Policies and Procedures
Information about educational opportunities in other countries, including study abroad, international internships, international research opportunities, and international scholarship programs, is available at the Office of International Education (OIE), Jonsson Building, 5th Floor, Room JO 5.504. Students are required to attend an advising session before seeking staff assistance in selecting obtain guidance from OIE advisors to select the program most appropriate to their individual needs and interests. Also, OIE advisors will provide guidance to satisfy the institutional protocol, including The advising sessions include University policies governing study abroad, program options, funding sources, international health insurance, liability issues, and application and selection procedures. Information is also disseminated through publications, study abroad fairs, special events, group meetings, individual appointments, reference materials and at the OIE website.
Students register for affiliated studies study abroad courses (STAB Generic) after they complete the institutional protocol, which includes the academic approval of the Associate Deans. Study Abroad programs are offered when they participate in study abroad programs by organizations and institutions specialized in designing academic courses in foreign destinations for U.S. students with which the University has an affiliation. Students enrolled in affiliated studies study abroad programs are considered full-time students. Credits are awarded as transfer credit. Students are not assessed UT Dallas tuition and fees and are responsible for paying program fees directly to the affiliate program study abroad providers.
Undergraduates must have earned a minimum of 30 credit hours at The University of Texas at Dallas. Freshmen, first-semester transfer students, non-degree seeking students, and students who plan to graduate within one semester are not eligible to participate.
All students must have a minimum (semester or cumulative) GPA of 2.00. Students with less than a 2.53 GPA may not be eligible for some affiliate or exchange programs for study abroad. Study abroad is limited to two (2) semesters.
Students in exchange programs are registered for a block of coursework in study abroad (STAB ExchangeEXCM). Associate Deans in the appropriate academic departments review the student's work to determine equivalent UT Dallas credit upon completion. Students will earn resident credit. Students are assessed the normal UT Dallas tuition and fees for the number of semester credit hours they undertake for that particular semester. Students may apply their Academic Excellence Scholarships toward these programs.
Academic units may offer courses taught abroad as part of their regular curriculum. Students who take these courses follow normal registration procedures and are assessed normal tuition and fees for the number of semester credit hours they undertake. Additional fees are charged to cover program costs.
Students may apply for the UT Dallas International Education Fund Scholarship (IEFS) to obtain complementary financial support for study abroad programs. Information about the IEFS, including eligibility requirements and deadlines, is available at the OIE website.
Information about other funding opportunities for study abroad is available at The Office of Financial Aid. Students are eligible to use financial aid for those programs that are affiliated with The University of Texas at Dallas. Programs outside of official affiliations are not eligible for financial aid. Students are strongly encouraged to have a declared major; otherwise there could be financial aid implications.
Credits earned in Exchange Programs will translate directly onto The University of Texas at Dallas transcript as an earned letter grade. All other program earned credits will be transcribed as Credit/No Credit. Grades of 2.00 on a 4.00 point scale will be reviewed by The Office of the Registrar and assigned credit. Course work will be reflected on the student's transcript but only courses taken on the UT Dallas campus are considered in the UT Dallas GPA.
No more than 20% or 12 hours (whichever is smaller) of upper-division credits taken as Credit/No Credit may be used toward graduation credits. Courses in a student's major that are designed as Credit/No Credit are not included in this limit.
Core Curriculum courses taken while studying abroad must be taken for a grade. A 2.00 on a 4.00 scale must be earned to transfer to UT Dallas.
It is the student's responsibility upon returning to the UT Dallas campus to provide The Office of the Registrar with the institution's published catalog description of the course and an official transcript.
Transcripts received from foreign institutions in a language other than English must be translated by a professional service for official posting of transfer credit. The use of a professional translation service will ensure the authenticity, consistency, and accuracy of transferring credits. It is the responsibility of the student to provide an English translation of the transcript and to pay any associated costs; transcript translation services are not provided by the University.
The Associate Deans in each school determine how general courses and Core Curriculum courses will be applied to The University of Texas at Dallas degree plan. Approval may be required by more than one Associate Dean for courses outside the student's major. All courses must be pre-approved by the Associate Dean.
The University of Texas at Dallas does not recommend or support study abroad programs in regions of the world for which the U.S. State Department has issued a "Travel Warning." Applications to study in regions affected by Travel Warnings will not be approved. UT Dallas students will not be eligible to apply their financial aid for such experiences. A Travel Warning is an official recommendation for travelers; it usually discourages non-essential travel in the specified region. Because Travel Warnings are issued in response to specific world events, however, they may have expiration dates.