Academic Policies and Procedures

Military

Military Service Activation Interruption of Education

From time to time, students who are reservists or members of the National Guard may be called to active duty in the U.S. military after a semester has begun. These students have several options for the treatment of their enrollment and tuition.

Military Training Awarded as Academic Course Credit

The University of Texas at Dallas will consider whether to award lower-division (1000 or 2000 level) academic course credit toward a degree to admitted students when a student has completed and provided all of the following documentation to the Registrar’s Office (see address above):

  1. An official military record presented to the institution by the student that describes the substance of the training completed by the student and verifies the student’s successful completion of that training,
  2. A detailed description of the course of instruction,
  3. All required texts and authors,
  4. Any method(s) of evaluation and,
  5. The course syllabus or training manuals.
  6. In accordance with Texas Education Code (TEC) 51.3042 and the American Council on Education (ACE) recommendations, undergraduate students will receive general elective course credit not to exceed 12 credit hours.

All documentation must be submitted to the Office of the Registrar by Census Day (12th class day in a long semester) of the first semester admitted. All requests for academic credit will be reviewed by the appropriate discipline using established university transfer credit policies. The Office of the Registrar will notify the student regarding any approved credit prior to registration for the following semester. All decisions are final.

Option to Remain Enrolled and Complete Coursework Following Brief Military Service

Under certain circumstances, a student who is required to participate in active military service is excused from scheduled classes or other required activities and will be allowed to complete an assignment or exam within a reasonable time after the absence. The excused absence is permitted only if the student will miss no more than 25% of the total number of class meetings or the contact hour equivalent (not including the final examination period) for the specific course or courses in which the student is enrolled at the beginning of the period of active military service.

Option to Withdraw, Receive Incomplete Grade, or Receive Final Grade

A reservist or member of the National Guard called to active duty in the U.S. military who receives activation orders after the start of a semester has four other options for the treatment of tuition and fees paid to The University of Texas at Dallas and transcript notation. In accordance with Texas statutes and Coordinating Board rules, the student may request any one of the following:

  1. The Office of the Registrar will process the withdrawal of the student from all classes and record “Withdrawn-Called to Military Duty” (WM) on the student’s transcript and the Bursar Office shall refund the tuition and fees paid by the student for the semester in which the student withdraws; or
  2. The Office of the Registrar may grant a student who is eligible under UT Dallas guidelines an incomplete grade (See “Incomplete Grades” section of the catalog for eligibility) in all courses by designating “Incomplete-Called to Military Duty” (XM) on the student’s transcript. Please note: XM grades must be resolved within one year from the “release from active duty” date on military orders; or
  3. The student may petition the instructor to assign an appropriate final grade or credit for the course after successfully completing a substantial amount of course work and having demonstrated sufficient mastery of the course material; or
  4. If the student withdraws before the Census Day of the semester in which the student is called to active military duty and the student requests Military Leave, courses will be dropped. Courses dropped on or before Census Day will not appear on the student’s transcript.

NOTE: There are no provisions for refunds for active duty service members who are deployed as a result of military orders or for individuals who choose to enter the service. The provisions listed above apply only to reservists or members of the National Guard called to active duty.

Option for Automatic Readmission Following Military Service

A reservist or member of the National Guard called to active duty (not including routine National Guard training) may be readmitted without application or payment of additional application fees within one year of the “release from active duty” date on military orders. Applicable students will retain academic standing and financial eligibility if they meet current eligibility requirements other than continuous enrollment or other timing requirements.