Office of the Registrar

Diploma Distribution

Procedures

• Undergraduate and masters candidate diplomas will be mailed approximately eight weeks after Commencement to the graduation address specified in the student information system.
• Doctoral graduates receive their diplomas at the Commencement ceremonies. Diplomas for doctoral graduates who do not attend Commencement will be mailed out 10 to 12 working days after Commencement.
• All holds MUST be cleared in order to receive your diploma.
• At commencement, students receive a certificate of congratulations.
• If you have a change of address, please review the address change procedures.
• UT Dallas' diploma printer is the Michael Sutter Company. All UT Dallas diplomas are printed and shipped from the Michael Sutter headquarters in Utah.

Holds

If a student clears a hold after Commencement the student must contact the Graduation Office to let them know the hold has been cleared. A diploma will only be ordered after the Graduation Office is informed by the student that the hold has been cleared. After the Graduation Office has been notified, the diploma will be ordered in the next ordering cycle. Diplomas are ordered on the 15th of each month, or the following business day after the 15th should that day be a Saturday, Sunday, or holiday.

Diploma Replacement

If you want to order an additional diploma or a diploma is damaged or lost, you can pay the appropriate fees and reorder a diploma. UT Dallas is not responsible for damaged, lost, late, or misdirected mail. Diploma mailers are larger than the average size mailbox which could cause the mailer to be held at your local post office.