Travel Section

In order to view some of the pages you will need to have Adobe Acrobat Reader.

Click Here to Download Adobe Acrobat Reader

Date Issued: 1-7-02

Revision:7 |

Page: B2-100.0 |

Subject: Travel

TRAVEL SECTION

PURPOSE AND SCOPE-- B2-100.1
GENERAL POLICY-- B2-100.2
GENERAL OVERVIEW-- B2-100.3
ABSENCE FROM USUAL AND REGULAR DUTIES-- B2-110.0
     Allowable Purposes of Travel-- B2-110.0
     Continuance of Duties-- B2-110.0
     Foreign Travel-- B2-110.1
     Travel to Washington D.C.-- B2-110.2
DESIGNATED HEADQUARTERS-- B2-120.0
ECONOMY AND EFFICIENCY OF TRAVEL-- B2-130.0
RENTAL VEHICLES AND RENTAL INSURANCE-- B2-140.0
     Personal Vehicles Insurance-- B2-140.1
     Air Travel and Travel Insurance--B2-140.1
RENTAL CAR CONTRACT ID NUMBERS-- B2-141.0
TRAVEL AUTHORIZATION FORM--B2-150.0
ADVANCE OF MONIES-- B2-160.0
TRAVEL AND RISK-RELATED ACTIVITIES-- B2-170.0
TRAVEL VOUCHER-- B2-180.0
     Required Receipts-- B2-190.0
     Travel Expense Reimbursement-- B2-200.0

TRANSPORTATION ALLOWANCE --B2-210.0
      Air Transportation-- B2-210.1
      Deviation from Normal Line of Travel by Air-- B2-210.1.1
      Excursion or Super Saver Airfare-- B2-210.1.2
      Tour Packages-- B2-210.1.2
      Public Transportation-- B2-210.1.2
      Limousine Service-- B2-210.1.2
      Rental Automobiles-- B2-210.2
      Privately-Owned Automobiles-- B2-210.3
      Private Air Transportation-- B2-210.4
      Travel by Railroad-- B2-210.5
      Methods of Payment of Transportation Allowance-- B2-210.6
PER DIEM-- B2-220.0
      General Rules-- B2-220.0
      Computation of Per Diem Allowance--B2-220.1
      Computation of In-State Per Diem-- B2-220.1
      Computation of Out-of-State Per Diem --B2-220.1.1
      Direct Billing of Lodging Cost for Conferences or Seminars-- B2-220.1.1
      Daily or Weekend Return to Headquarters-- B2-220.1.2
      Per Diem Not Payable-- B2-220.1.2
      Discontinuance of Travel Due to Mechanical Failures-- B2-220.1.2
      Disabled Employees Traveling Within Headquarters-- B2-220.2 REIMBURSEMENT/NON-REIMBURSEMENT
    FOR OTHER TRAVEL EXPENSES-- B2-230.0
      Dues and Registration Fees-- B2-230.0
      Other Reimbursable Expenses-- B2-230.0.1
      Non-Reimbursable Travel Expenses-- B2-230.0.2
SPECIAL TRAVEL REGULATIONS FOR OTHER THAN GENERAL
    FUNDS-- B2-240.0
     Contracts --B2-240.0
     Gifts, Grants and Designated Funds-- B2-240.0
AUDITING OF TRAVEL-- B2-250.0
PROSPECTIVE EMPLOYEES-- B2-260.0
     Limitations-- B2-260.0
     Travel Arrangements-- B2-260.0
     Travel Reimbursement --B2-260.0.1
TRAVEL BY NON-EMPLOYEES, NON-PROSPECTIVE
    EMPLOYEES-- B2-270.0
      Travel by Individuals Identified as Consultants/Independent
         Contractors --B2-270.0
      Travel by University Teams/Groups-- B2-270.0
EXHIBITS
     Travel Authorization-- Exhibit B1
     Travel Voucher-- Exhibit B2
     Voucher/Promissary Note Form-- Exhibit B3
     Release and Indemnification and Medical Forms-- Exhibit B4-4E
     Official Mileage Guide From UTD Campus to Indicated Cities in
       Texas-- Exhibit B5
     Local Mileage Chart From UTD/Richardson to Cities/Towns
        in Dallas/Ft. Worth Metroplex-- Exhibit B6
     Out-of-State Meals and Lodging Rates-- Exhibit B7
     Reason for Return of Travel Voucher Form-- Exhibit B8
     Carlson Wagonlit Information-- Exhibit B9
     Request for Governor's Approval For State Employees Traveling to
       Foreign Countries (RESCINDED)-- Exhibit B10
     Contract Airline Fares --Exhibit B11
     Direct Bill Request - Hotel-- Exhibit B12
     Texas Hotel Occupancy Tax Exemption --Exhibit B13
     Student/Team/Group Travel Authorization --Exhibit B14
     Student Group Travel/Off-Campus Activity Checklist --Exhibit B14A
     Team/Group Travel Disbursement Register-- Exhibit B15
     Request for President's Approval For State Employees Traveling to
       Foreign Countries-- Exhibit B16
     Notification of Travel to Washington D.C. (web page) --Exhibit B17

UTD Home | Business Affairs Home | Policy & Procedures Home | Introduction | Subject Index | Forms Index | General Administration | Accounting & Finance | Budgeting & Expenditure Control | Personnel | Purchasing | Facilities & Services | Institutional Plant & Property | Security & Safety | Business Procedure Memorandums