Types of Property

All physical goods purchased by UTD fall into three categories: Capital Assets, Controlled Assets, and Uncontrolled Assets (aka Everything Else). An item's category determines which purchasing methods may be used to acquire it, which funds may be used to acquire it, and whether or not it is included in the Annual Property Inventory.

Capital Assets

These are big-ticket items, usually valued at $5,000 or greater and with an anticipated useful life of 1 year or longer. Vehicles, mainframe computers, and large pieces of laboratory equipment would all be considered capital assets.

• Capital Assets may only be purchased via a eProcurement
• Capital Assets have their own budget category; you cannot use an account's Maintenance & Operations budget to purchase them. Contact UTD's Budget Office if you need assistance in adjusting your budget to fund your purchase.
• Capital Assets must be tracked via the Annual Inventory Report.

Controlled Assets

Controlled Assets are usually valued between $500 and $5000. Computers, high-end software, and electronic equipment often fall into this category. Firearms are always considered controlled assets regardless of dollar value.

• Controlled Assets may not be purchased with a Purchasing Card. Other delegated methods may be allowed; contact the Purchasing Department to see if this is true for you.
• Controlled Assets are paid out of the Maintenance & Operation budget. Contact UTD's Budget Office if you need assistance in adjusting your budget to fund your purchase.
• Controlled Assets must be tracked via the Annual Inventory Report.

Uncontrolled Assets

Uncontrolled Assets are items valued under $500. Office supplies, low-end printers and software, microwaves and other office furniture are usually uncontrolled assets.

• Uncontrolled Assets may be purchased using any purchasing method.
• Uncontrolled Assets are paid for out of Maintenance & Operation budget. Contact UTD's Budget Office if you need assistance in adjusting your budget to fund your purchase.
• Uncontrolled Assets are not tracked via the Annual Inventory Report.

The University of Texas at Dallas Procurement Management is committed to obtaining in a timely, lawful and cost-efficient manner the goods and services needed to benefit the University's mission: to provide educational and research programs of the highest quality.