Cadet Corps Alumni Council Bylaws
The name of this organization is the Cadet Corps Alumni
Council (CCAC). It is an affiliated group of the Military
Science Department of the University of Texas at Arlington.
The mission of the CCAC is to provide necessary support
to the Corps of Cadets and the Military Science Department
of the University of Texas at Arlington in order to
maintain a truly outstanding program to develop future
leaders of the US Army.
Membership in CCAC is open to all members of the U.S.
Army ROTC Cadet Corps at UTA for at least two semesters,
or who served in the U.S. Army as part of the Military
Science Department at UTA, or who were employed by the
UTA Military Science Department, or who served as sweethearts
to the UTA Cadet Corps or its sub-groups (Pistol Team,
Rifle Team, Sam Houston Rifles, etc.), or who were inducted
into the Military Science Hall of Honor, as well as
the spouses of all eligible individuals. Anyone eligible
becomes a member by payment of the Council’s dues,
and remains a member in “good standing”
so long as dues are paid. Anyone may elect to become
a Life Member by paying the Council’s life member
fee, and remains a member in “good standing”
thereafter. The dues and the life membership fee will
be determined by the CCAC Executive Committee, and may
be changed at the discretion of the Executive Committee.
UTA Military Science Department members or affiliates
who are not members of CCAC are welcome to participate
in CCAC events or social activities at the discretion
of the host or hostess of the event or social activity.
The Cadet Corps Alumni Council shall observe the preferences
of its members for publishing or suppressing their names
or personal information.
Because its membership is geographically scattered,
CCAC may have subgroups composed of CCAC members located
in specific geographic areas, or subgroups composed
of CCAC members with shared experiences (e.g., the Sam
Houston Rifles, Pistol Team, Rifle Team, etc). These
subgroups will be informal organizations but will be
encouraged to organize themselves with officers as appropriate
to conduct activities, hold meetings, and support CCAC
Officers and Duties
CCAC shall be governed by an Executive Committee composed
of the elected (or appointed) officers of the Council.
The Executive Committee will have full authority to
govern the Council and make decisions regarding its
goals, activities, membership, expenditures, and finances.
The elected officers of CCAC, as described below, will
each serve a two-year term. The elected officers will
• President—Shall provide
overall executive and administrative leadership, call
meetings, chair Executive Committee meetings, appoint
officers if vacancies occur, appoint special committees
as needed, and represent the Military Science Department
on the UTA Alumni Board. The President is responsible
for the success of all Council activities, including
meetings, socials, and special events. The President,
with the advice and counsel of other Council officers,
shall develop and execute an Annual Plan addressing
Council objectives and goals.
• Past President—Shall
serve on the Executive Committee to provide counsel,
guidance, and training to the new President, as well
as to fulfill any tasks or roles assigned by the President.
• Vice President Membership—Shall
be responsible for planning and executing campaigns
to boost membership, working with the Executive Committee.
Shall invite prospective members to Council events to
showcase the benefits of becoming a member, and organize
“personal contact” drives to recruit members.
• Vice President Hall of Honor—Shall
solicit nominations for the Hall of Honor each year
and chair the committee to select the Hall of Honor
inductees. Serve as an advisor and planner for the Hall
of Honor event. Shall develop and maintain procedures
and criteria by which Hall of Honor candidates are chosen.
• Vice President Communications—Responsible
for production of the Council’s newsletter at
least three times a year (January, May, and September),
and responsible for content of the CCAC website.
• Vice President Marketing—Responsible
for public relations, advertising and marketing activities.
Will assist other officers (Membership, Communications,
etc.) with advertising, promotion and public relations
planning and support.
• Vice President Development—Responsible
for organizing and executing drives and programs to
raise money for the Cadet Corps Endowed Scholarship
Fund, and for persuading companies, foundations, and
individuals to set up endowed scholarships for future
cadets at UTA.
• Vice President Finance—CCAC
shall deposit and maintain all of its monies in accounts
set up in the name of the Cadet Corps Alumni Council.
All income and expenses will flow through the appropriate
CCAC accounts. The President may authorize checks or
money transfers to pay CCAC expenses, to invest CCAC’s
permanent Life Membership Endowment funds, or to invest
in the Cadet Corps Endowed Scholarship fund. If the
President’s position is unfilled, or if the President
is unable to fulfill his responsibilities, then one
of the Vice Presidents may authorize checks or transfers
for the purposes outlined above. The Vice President
Finance may not authorize any expenditure, since his
role is that of record keeper, reporter and auditor.
All CCAC checking accounts will have signature cards
with at least three names of individuals authorized
by the Executive Committee to sign CCAC checks. All
checks will require two signatures. The Vice President
Finance will prepare an annual financial report for
the Council, as well as financial reports for all Executive
Committee meetings. The Vice President Finance will
also maintain a listing of all equipment and other assets
owned by the Council. The Vice President Finance will
also serve on the committee that decides how to invest
Council Life Membership Endowment Funds.
• Council Secretary—Shall
be responsible for taking and maintaining minutes of
all Council meetings; maintaining copies of membership
lists, Council financial reports and other documents;
and maintaining CCAC files and records. Shall be responsible
for supervising the bi-annual elections, counting ballots
and certifying winners. Shall maintain accurate records
of members, lapsed members, and prospective members,
working closely with the Membership Committee.
• Council Historian—Shall
be responsible to the President to insure that the history
and traditions of the Corps of Cadets are maintained.
Historian will work closely with the Military Science
Department as relates to the history and tradition of
Vacancies that occur between elections may be filled
by Presidential appointment, except that appointees
must be submitted to the Council membership for election
at the next regularly scheduled election. Presidential
appointees may be removed from office by the President
without a recall election.
Elected officers of the Council may be removed from
office by means of a recall election. The ballots must
be mailed to Council members or included as part of
the Council newsletter mailed to all members. The use
of the term “mailed” throughout these Bylaws
means either regular U.S. postal service mail or electronic
Elected officers may be removed from office for failure
to attend meetings in person or to participate electronically
in business meetings. Three unexcused in-person absences
or failures to participate electronically could constitute
grounds for removal from office, by vote of the Executive
All elected or appointed officers, upon leaving office,
shall turn over all files, office equipment, documents,
and materials (including electronic records) to their
successors, to the current Council President, or to
another member of the Executive Committee no later than
four weeks after leaving office.
Representative from the Military Science Department
There will be a representative from the Military Science
Department on the Executive Committee. This will normally
be the PMS, but in his absence he may designate another
officer to attend. The PMS is responsible to insure
that the support provided by the Council does not conflict
with military policies or directives relating to the
ROTC program, or conflict with university policies.
The PMS or his representative will be invited to attend
all Executive Committee meetings and the CCAC membership
meetings, but will not be a voting member of the Executive
Publication of Financial Report
Vice President Finance will issue an annual financial
report to be published in the Council newsletter or
mailed to the Council membership, or presented at the
Annual Meeting during the Hall of Honor Weekend. The
report shall contain schedules of income, expenses,
and balances for all funds under the control of the
Council, including scholarships, life memberships and
other special funds.
CCAC is not organized to financially benefit its members,
and no part of its budget may be spent to personally
enrich or financially benefit its members.
CCAC shall hold at least one annual meeting that all
members are invited to attend in person. The invitation
will be sent by mail or by Council newsletter, with
minimum advance notice of 15 days. The Executive Committee
will meet at least twice a year, with at least one of
those meetings linked to the annual membership meeting.
The Executive Committee may meet by phone, via the Internet,
or in person.
Special meetings of the Council membership or the Executive
Committee may be called by the Council President, the
Executive Committee, or by petition of 10% of the membership,
but the agenda for that meeting must be restricted to
only that business for which the special meeting has
been called. At least 20% of Council membership must
attend the special meeting to constitute a quorum.
CCAC shall hold an election every two years to select
its Executive Committee for the next two years. Ballots
will be mailed (or emailed) to all members of the Council
in good standing, either separately or as part of a
newsletter. Ballots will include a brief description
of each candidate’s qualifications and history.
Nominations may be made by any member of CCAC until
February 28. Ballots will be mailed the first week of
March and must be returned by March 20. New officers
will take office April 1 and serve for two years. A
plurality of votes will determine the winner. If one
or more members receive an equal number of votes for
an office, the winner will be determined by a coin flip
or another random method that gives each candidate an
equal chance of winning.
Candidates for office may be nominated by members of
the Council via mail, phone, or email to the Council
Secretary, and/or by a nominating committee appointed
by the President. The election will be planned and supervised
by the Secretary, and final results certified by the
Secretary. Any challenge to an election outcome must
be filed within five days after the results are published.
Any challenge will be heard and resolved by the Executive
Committee. No challenge shall interfere with or delay
the decisions of the Executive Committee.
Amendments to the Bylaws
Proposed amendments to these Bylaws must first be submitted
to the Executive Committee. The President will appoint
a committee, if deemed necessary, to review the proposed
amendments and submit them to the Executive Committee.
If the Executive Committee approves the proposed amendments,
they will be sent to the Council membership for review,
comments, and approval. The amendments must be mailed
to members, or included in the Council newsletter, for
members to consider and vote on. A minimum of 90 days
must elapse between the time the ballot is mailed to
members and the final day for receipt of ballots. No
amendment is in force until it is approved by a majority
of the Council membership. Amendment of the Bylaws will
be considered to be in effect once approved by the membership.
Membership will be notified of the final action on any
amendment submitted for their approval.
If and when CCAC should wish to use the UTA logo in
brochures, advertisements, printed matter, or websites,
CCAC will submit the proposed use to the University
of Texas at Arlington for its review and approval.
The latest edition of “Roberts Rules of Order”
shall be the parliamentary authority to govern all Executive
Committee, membership, business, or special meetings.
The Cadet Corp Alumni Council may be dissolved by a
two-thirds majority vote of its membership.
a Printable Version of the Bylaws, click here