Administrative Calendar for The School of Arts & Humanities

Budget Requests

Contact By Date
Request new faculty positions Dean Advertisements occur in the fall
Reclassification of current employees for following fiscal year Fiscal Officer November 1st
Create New Staff Positions for following fiscal year Fiscal Officer November 1st
Detailed list of budget request for next fiscal year Dean
Cc: Fiscal Officer
January 5th
Dean's budget presentation to the president's cabinet Provost's AA Usually occurs in Feb or Mar

Tuition Payments - Supplements and Scholarships

Payment requests need to be submitted to the Office of Financial Aid by these dates

Contact By Date
Fall recipients Fiscal Officer May 1st
Spring recipients Fiscal Officer October 15th
Summer recipients Fiscal Officer April 15th

Financials

By Date
Cost Center Reconciliations Must be reconciled and approved within 30 days of month end closing
Endowment Reports Due date will be given by the Office of Development
Letters of Acknowledgement Due date will be given by Finance/Audit each year - usually due by end of September
Month End Close At 5pm on the first Thursday of the following month
Purchasing Year-end deadlines for various methods of purchasing are usually emailed to all staff in July

HR/Payroll

By Date
Contingency Payroll Occurs on the Wednesday after the 2nd Friday of the month
PAFs - Fall Semester Exact date varies but submitting to HR by Sept 1 is a safe guide
PAFs - Spring Semester Target Submission: Nov/Dec
Earlier is always better if you have the information
PAFs - Summer Semester Target Submission: Apr/May
Earlier is always better if you have the information