Administrative Services Staff

Below is a list of contacts and the services each contact provides.

Receptionist/Travel Coordinator (Lisa Lyles, ext. 6780)

  • Coordinate travel for faculty research support allowances
  • Coordinates international travel and supporting documents
  • Track faculty research support allowances
  • Coordinate forms for graduate student travel awards
  • Coordinate forms for field trips and student group travel
  • Business Card Orders
  • Business Reimbursement Forms
  • Order office supplies
  • Distribute and collect monthly phone reports
  • Help Dean's Assistant with events as needed
  • Assist with faculty searches
  • Copier calls

Administrative Services Officer (Michelle Lemon, ext. 2981)

  • Coordinate assembly and entry of course schedule
  • Track enrollments for courses
  • Copier codes
  • Classroom reservations
  • Faculty workload reports
  • Shipping for FedEx/DHL
  • Update faculty mailboxes
  • Coordinate final exam room changes as needed
  • Miscellaneous faculty support
  • Manage financial accounts for chaired faculty, faculty with special accounts, and the Confucius Institute
    • Travel, Purchasing, Reimbursements, maintaining account files
    • Account reconciliations
  • Assist with purchasing as needed
  • Semi-Monthly & Monthly Timesheets

Software System Specialist III/Inventory Coordinator (Carlos Palomino, ext. 2833)

  • Computer inventory and surplus coordinator
  • Information security coordinator or ISC
  • Computer lab support on JO 4.504, JO 2.508, and ATC 3.904 a/b
  • Laptop, desktop, printer, order, configuration, and setup

Administrative Assistant II/Graduate Support Assistant (Julia Maddox, ext. 4419)

  • Processes all graduate applications
  • Processes all teaching assistant applications
  • Processes all Armstrong Fellowship applications
  • Administers language exams for A&H graduate students
  • Supports the associate dean of graduate studies in miscellaneous tasks
  • Supports school fiscal officer

Graduate Program Coordinator (Alice Salazar Presti, ext. 2756)

  • Schedules meetings with Associate Dean for Graduate Studies of the School of Arts and Humanities
  • Coordinates MA & PhD Defenses
  • Coordinates annual doctoral progress reports
  • Coordinates field exams for doctoral students
  • Registers graduate students for independent studies
  • Audits graduate student files for graduation
  • Coordinates teaching assistant appointments, assignments, and offices

Visual and Performing Arts Financials (Dena Perez, ext. 6225)

  • Maintain and monitor financial records for multiple areas of Visual & Performing Arts program
    • Perform monthly financial account reconciliations
    • Prepare/process service contracts, purchasing requests, business reimbursements; order supplies
  • Work closely with staff and faculty to ensure events are coordinated smoothly and guests are paid timely and accurately
  • Coordinate required paperwork for international guests to A&H (Visual & Performing Arts contracts)
  • Administer language exams for A&H graduate students
  • Support school fiscal officer and handle administrative duties for a department head
  • Process employment paperwork for student employees
  • Monitor/report student employee hours and staffing changes
  • Act as liaison to Payroll and Human Resources and handle related responsibilities
  • Make decisions and interpret policies
  • Miscellaneous faculty support

Student Employee

  • Distribute daily mail
  • Make copies and scans as requested
  • Make files for academic advisors
  • Run errands to other offices on campus as needed
  • Assist with office moves as needed
  • Assist with reimbursement and purchasing forms as needed