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The University of Texas at Dallas

HIPAA Privacy Manual

Section 14: Printing and Copying PHI

Policy:

  • PHI in hardcopy format must be disposed of in accordance with Record Retention schedules, and the Disposal of PHI policy.
  • Printed versions of PHI should not be copied indiscriminately or left unattended and open to compromise.
  • Printers and copiers used for printing of PHI should be in a secure, non-public location. If the equipment is in a public location, the information being printed or copied is required to be strictly monitored.
  • PHI printed to a shared printer should be promptly removed.
  • Media and hardcopy containing PHI must have access controls during transportation and disposal see Disposal of PHI.