Urgent Message

Coronavirus Updates

For the most up-to-date news, please see the University’s official COVID‑19 information webpage.

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Working Remotely

For those working remotely, please adhere to supervisor expectations and University policies for monitoring email and other forms of communication, for performing job duties, and for protecting UT Dallas equipment, data, and documents while working remotely. To assist those of you who will be working remotely, please refer to this list of remote work resources and to these tips for working remotely. For those continuing to report to campus, please follow CDC guidelines on social distancing and continue to exercise good hygiene and judgment. Employees who feel ill should stay home.

To enable remote work as quickly as possible for as many employees as possible, UT Dallas equipment, data and documents may be taken offsite to the home of an employee to support remote work. This includes desktop computers, laptops computers, monitors, desktop printers and various peripherals.

This should remove the need, in most cases, to purchase more computers. It can also be beneficial for the employee to remain on the computer on which they already have installed software or local files.

Please note, however, that each school or department is responsible for tracking IT assets. Assets that leave campus are expected to return to campus when this emergency event concludes. The assets remain the legal property of UT Dallas and must be returned at any time requested.

These computers should have an encrypted hard drive, which is especially important now that they are leaving our campus property. Please ensure that machines are encrypted if they will be taken home.

Operationally, there will be challenges with internet access (desktops may need an Ethernet cable if there is no wireless card) and users may need a camera, microphone or speakers to fully utilize collaboration tools. Employees should work with their supervisor to acquire these items as needed.

Please contact your supervisor with any questions or concerns you may have about changes in your work assignment. As previously announced, the University will make accommodations for faculty and staff who have concerns about exposure to COVID-19 because of their health, age, or other factors or who are unable to return to campus due to self-isolation.

Purchasing Headsets

For recommendations on purchasing headsets or to request a headset from OIT, please visit the Purchasing Headsets page.

Professional Development Resources

The UT Dallas Office of Human Resources has compiled a list of free professional development resources that may be helpful for those who are working remotely.

LinkedIn Learning’s Lynda.com Content

LinkedIn Learning , powered by content from Lynda.com, is available to the UT Dallas community through the Eugene McDermott Library. LinkedIn Learning offers more than 12,000 courses, including topics such as business, software, technology and creative skills. To view available courses, log in using your UT Dallas NetID and password. A LinkedIn account is not required.

Skillsoft

Skillsoft Opens in a new tab., hosted on the UT System Learning Zone, provides training in technology, supervision and leadership, communications, soft-skills, and certification/recertification training — more than 500,000 multimodal courses, videos, books and micro-learning modules. Sign on Opens in a new tab. using your NetID and password to search the Skillsoft library by topic or courses.

Deer Oaks Employee Assistance Program

In addition to offering confidential counseling services, the Deer Oaks Employee Assistance Program Opens in a new tab. offers articles and trainings in a variety of subjects, from effective management to professional development. To access these trainings, visit the member log in page Opens in a new tab. and enter “utdallas” for both the username and password. Most topics include links to journal articles as well as on-demand online seminars and elearning modules. Online seminars are one hour. Elearning seminars are 15 to 30 minutes and include a certificate upon completion.

Coursera

Coursera Opens in a new tab. courses include everything from free courses to full master’s programs, offered by some of the top universities in the country. Coursera courses last approximately four to 10 weeks with one to two hours of video lectures a week. Courses are provided on-demand, allowing learners to move at their own pace. Create a free account Opens in a new tab. to get started.

edX

Founded by Harvard and MIT, edX Opens in a new tab. is a global nonprofit that offers hundreds of classes and courses from over 120 universities and colleges. The class topics range from data and computer science to leadership and communications. Learners have the opportunity to take courses individually or design a program or seek a degree. Most of the individual courses can be audited for free. Create a free account Opens in a new tab. to get started.

Alison

Alison Opens in a new tab. is a free online training and education platform that focuses on workplace skills. It offers over 1,000 free courses; there is a charge to obtain certification. Create a free account Opens in a new tab. to get started.

Tips for Working from Home

Here are some helpful tips to protect your health and ensure productivity while working from home.

  1. Get dressed for the day. You don’t have to wear your normal work clothes, but get out of your pajamas and into “work” clothes.
  2. Keep the same schedule as you would at the office.
  3. Pick a spot in your home where you’ll work. Make it somewhere free of distractions.
  4. Start by getting clear about what needs to get done during the day ahead, and create a manageable list.
  5. Set boundaries. If other people are at home during the day, discuss with them the times you’ll be working and ways to minimize distractions.
  6. Move throughout the day. In addition to exercising (e.g., walking, doing an online exercise video), take short stretch breaks. You can use this short video Opens in a new tab. as a guide.
  7. Meditate. Use the time you would have been commuting to start a mindfulness practice. Download the BCBSTX Centered App Opens in a new tab. (app available for iPhone) to access a free trial of “Headspace” or “Calm.”
  8. Remain socially connected. Take time to connect with your coworkers through email, instant messaging or phone.
  9. Enjoy healthy snacks. Find ideas on the American Heart Association Opens in a new tab. website.
  10. At the end of the day, put your work away. While you won’t have a commute to transition your day from work to home life, putting away your work may help signal your body it’s time to rest and recover from the day.

For more healthy tips on working from home or managing stress, please visit the employee wellness website or email Taylor Tran, employee health program manager, at [email protected]. For questions regarding your UT Dallas health benefits, please email [email protected] or your designated benefits administrator.

Additionally, our Research, Campus, and Environmental Safety team wanted to share the following resources regarding proactively addressing ergonomic safety at remote workstations.

These resources are also available on the Campus Occupational Safety & Health webpage.

If you have further questions about this topic, please contact Renee Witherspoon at x6111 or by email at [email protected].