Records Management


Records Management

UT Dallas retains and disposes all official records in accordance with records and information management policies and procedures. If you have any questions about UT Dallas Records Management, please contact the Records Retention Officer ( / 972.883.4111).

To Dispose of Records:

To Request Storage for Records:

  • Submit a Request for Records Storage (PDF [Portable Document Format File] ) form to the Records Retention Officer. Refer to the Records Retention Schedule to complete the form.
  • The Records Retention Officer will notify you once your request is approved.
  • Schedule a time to meet with Records Retention Officer to have your records properly inventoried before being moved into the Records Management storage space.
  • Arrange to have your records moved into the Records Management storage space.

Secured Shredding Service

UT Dallas utilizes a Secured Shredding Service to dispose of large quantities of University records that have reached retention and have been approved by the Records Retention Officer for disposal. The Secured Shredding Service offers departments a choice between three different sized shred bins, which are placed in a secured location at the request of the department. Bins are emptied on-site monthly by a third party vendor. Contact Records Management ( for more information on our Secured Shredding Service.