Event Planning Guide

Everything you need to know (and more) about campus event planning at The University of Texas at Dallas.


Be aware of UT Dallas’ policies regarding event procedures and event space before you get started.

Planning Process

A step-by-step guide to everything you need to do (and think about) to prepare for a successful event on campus – from reserving a room to hiring security.

Publicity Tips

Think about publicity at the start of your planning. You have many options available to you, such as adding your event to the Comet Calendar, running an ad in the UTD Mercury or submitting your information to theNews Center.


Uh-oh. Misfortune struck and you need to undo months of planning and cancel your event. Follow this guide to ensure that all the proper people are aware of the change.

What’s New

Parking and Transportation Services now charge for the use of Comet Cabs and Greeters at events.

Did you know…

You can keep up with all of the construction and route changes across campus by accessing “Pardon Our Progress”

Parking and Transportation Services can assist with arranging charter transportation with University approved vendors.

There is now scheduling software video tutorials available online to assist all EMS users in reserving the Student Union rooms, booths, and mall.

All events larger than 10 people should be placed on the Comet Calendar.