So you’re ready to begin planning your event.

First Steps

First, fill out the pre-planning checklist and have it ready when you begin to make your preparations. With your checklist handy, go down the following list to see what you need to do next.

The very first thing you should do is check room availability and reserve the space for your event.

Read the publicity tip sheet prepared by the Office of Communications.

It is a good idea to consult with Facilities Management’s Custodial department prior to your event.

Submit the Special Events Risk Assessment Form (SERA) prior to your event.

Register your event with the UT Dallas Police to ensure that the event space will be accessible. You should also hire security guards if your event is in the evening or high risk (e.g. money will be collected).

Notify the Office of Emergency Management & Continuity Planning (OEMCP) about your event, especially if you are hosting a large group of people who are unfamiliar with campus.

What if….?

After that, there are a series of ‘ifs’ to consider: