If you are considering dropping from or withdrawing from all your classes during a semester, it is important that you are aware of the University’s refund policies. This decision will likely impact your eligibility for financial aid that has been awarded and disbursed to your account in the Bursar’s Office. It will also likely impact your eligibility for financial aid in future semesters.
The federal government, through laws passed by Congress and regulations issued by the United States Department of Education, determines how much financial aid students may retain when they withdraw from all their classes in a semester.
A calculation, using a formula provided by the federal government, must be performed for students who receive Title IV financial assistance (Pell, FSEOG, and Direct Loans) and officially withdraw from all courses, drop all courses, are expelled, take an unapproved leave of absence, or fail to return from an approved leave of absence prior to the 60 percent date of the semester. All unearned aid must be returned to the federal aid programs as determined by the formula.
In order to keep all the financial aid issued in each semester, students must remain enrolled for more than 60 percent of the semester. After this point the student has earned 100 percent of the Title IV funds released for the semester. It is in your best interest to maintain attendance and complete at least one class each semester that you receive federal aid to avoid repayment of funds. (Different requirements apply to maintain satisfactory academic progress.)
The Return of Title IV calculation determines how much of the federal financial aid a student received for the semester was actually “earned” and how much must be repaid. The amount of financial aid earned is based on the student’s date of withdrawal from all classes.
How the calculation works:
Each federal, state, and institutional financial aid program has requirements for enrollment. The Office of Financial Aid monitors your enrollment throughout the semester.
Adjustments to financial aid awarded for the semester will be done to reflect the number of credit hours for which a student is enrolled as of the full-term session Census Day. Please refer to the Academic Calendar for the specific dates.
Students who drop classes during registration, late registration, and through the close of business on Census Day may need to return any financial aid disbursed based on their original financial aid award .
If you fail to earn a passing grade in all courses attempted for the semester, the Office of Financial Aid is required to determine if you actually attended your classes and failed to meet course objectives, or if by ceasing to attend your courses, you unofficially withdrew from the University. In this situation, the Office of Financial Aid will ask your course instructors to provide our office with documentation of your final date of attendance at an academically related activity. In the event your participation is confirmed without your final date of participation, the Office of Financial aid is required to use the 50 percent point of the semester as your last date of attendance in the Return of title IV Calculation.
These regulations are not the same as the University’s refund schedule which is found on the second page of the semester’s Academic Calendar.
Please refer to the Bursar’s Office Tuition & Fees page for important information about UT Dallas payment and refund deadlines.