Faculty Start-Up are funds provided for expenses incurred in support of new faculty member’s transition to the university and transfer of research and scholarly activities from his/her previous institution. The Provost Office identifies faculty who qualify for the program and the Central Business Office facilitates and administers the funds for the faculty’s exclusive use. Costs charged to the Faculty Start-Up funds include salary and fringe benefits for research assistants, post docs and other personnel recruited to participate or enhance the faculty’s research, and the costs incurred as part of faculty’s research.

Roles and Responsibilities when CBO assists with administration of faculty start-up funds.
Service What Does My Department Do? What Does the CBO Do?
Purchasing
Non-Catalog Purchases Create a non-catalog cart in eProcurement, attach any applicable quotes, and assign cart to your CBO representative. Review, approve, and submit to workflow.
Catalog (Punch Out) Purchases in eProcurement For any standard purchase through one of the punch-out contracts in eProcurement, create a shopping cart per department procedures and assign to your CBO representative. Review, approve, and submit to workflow.
One Card (For Purchases) Complete One Card approvals in Citi Bank and save signed One Card report with receipts in the correct Box.com folder. None.
Travel / Business Expenses
Travel Reservations Coordinate all travel reservations. None.
Domestic Travel Authorization Complete Travel Authorization following department procedure. None.
International/Student/Group Travel Authorization Complete Travel Authorization following department process. Route for normal approvals as usual. None.
Travel Reimbursement Complete Employee Travel Voucher in eProcurement with receipts. Assign to your CBO representative. Review, approve, and submit to workflow.
One Card (For Travel) Complete One Card approvals in Citi Bank and save signed One Card report with receipts in the correct Box.com folder. None.
Non-Travel Reimbursement Complete Employee Non-Travel Reimbursement form in eProcurement with original receipts. Assign the cart to your CBO representative. Review, approve, and submit to workflow.
Payment Services
Payment of Invoices and Vendors Complete a request for check in eProcurement and assign the cart to your CBO representative. Review, approve, and submit to workflow.
Human Subject Payments Coordinate human subject payments (ClinCard) with the Office of Post Award Management. Contact us at [email protected] for information. Assist the department and OPM to make sure payments are expensed from the correct cost center.
HR / Payroll
Hire RA, Student Assistant or Post Doctoral Fellow Manage the entire hiring process as usual. HR will enter the ePAR for Post Docs, and department will enter the ePAR for any RA. Please attach a copy of the offer letter to the ePAR for reconciliation back up. Review and approve ePAR.
Change of Funds Enter and route the ePAR as usual. Please attach any applicable backup to the ePAR for reconciliation. Review and approve ePAR.
Terminate Employees Enter and route the termination ePAR as usual. Please attach any applicable backup to the ePAR for reconciliation. Review and approve ePAR.
RA Tuition Payments Obtain pre-approval from CBO by emailing faculty’s request, RA name, and amount. Complete process as normal. Review and pre-approve.
Budget
Annual Budget Preparation None. Work with the Budget Office to ensure funding is budgeted for the upcoming fiscal year.
Continual Budget Monitoring None. Ensure that any budget issues are resolved in a timely fashion.
Budget and Transaction Reporting Generate reports from the Reporting Console as needed. Email [email protected] to request access. Deliver all requested reports. Provide reporting access to appropriate personnel.
Accounting
Account Reconciliation Provide necessary backup documentation when requested. Reconcile all cost center activity at the close of every month.
Monitoring Expiration of Funds None. Monitor and notify the faculty member and department of the expiration of awarded funds as stated in the faculty member’s award letter.
Other
Incorrect Charges Notify CBO of any expenses that need to be charged or moved to the Faculty Start-Up cost center. Correct any erroneous charges and move the authorized expenses to the Faculty Start-Up cost center.
Catering Complete the process as usual and place receipt(s) in Box.com folder. None.
Media Services Obtain approvals and send completed work order to [email protected]. Place completed invoice into Box.com folder. None.
Work Orders Obtain approvals and send completed work order through AiM or to [email protected]. Place copy into Box.com folder. None.
eShip Global or Other Shipments Complete the process as usual and place receipt(s) in Box.com folder. None.