Eligible faculty members have the option of choosing a 12-month salary payment plan, commonly called a salary spread, from their nine-month salary appointment. Faculty who choose the 12-month salary election will be paid from September until August of the following year in 12 equal payments.

Faculty members are not eligible for salary spread if any of the following situations apply:

  • You are not at least at an FTE of 0.50 or greater employee of The University of Texas at Dallas. If you are unsure of your status for the upcoming academic year, check with your dean’s office.
  • Your current faculty appointment is not for a Lecturer I or Lecturer II Job Code.
  • The faculty appointment is to a grant account that is not funded through August 31st of the upcoming fiscal year.
  • The faculty member’s appointment changes to a grant account that is not funded through August 31st after the beginning of the fiscal year. In this case, the salary spread will be canceled and the faculty member will receive payment of any previously reserved earnings.
  • A faculty member becomes separated from the University. In this case, the salary spread will be canceled and the faculty member will receive payment of any previously reserved earnings.

Internal Revenue Code Section 409a and deferred compensation regulations stipulate and require a 12-month salary election must be made and completed prior to the school year or work period. Furthermore, the election of either 12-month or nine-month salary election is irrevocable during the school year. The Salary Pay Election will remain in effect until a new Salary Payment Option Form is submitted or when pay from an ineligible funding source invalidates the 12-month salary pay election.

If a faculty member elects the salary spread, and later is separated from the University prior to August 31 of the year in which he/she participates, all deferred funds will be paid in a lump sum to the employee or to the employee’s estate.

The Gross Pay Calculator is an Excel workbook that will calculate gross salary by month and for the entire fiscal year. 

Employees are strongly encouraged to sign up for direct deposit. For employees who cannot, payroll will print a paper check available for collection as follows: 

Monthly  Checks may be picked up from the Payroll office, SP2 12.502, after 8:30 a.m. on the first work day of each month. 
Semi-Monthly Checks may be picked up from the Payroll office, SP2 12.502, after 8:30 a.m. on the first and fifteenth calendar day of each month. If the first or fifteenth day falls on a weekend or holiday, paychecks will be available the next business day.

Deadlines for employees paid monthly.
Pay Period Month Pay Date Time and Labor Department Deadline ePAR Completion in Payroll
August 2019 September 3, 2019 August 21, 2019 August 21, 2019
September 2019 October 1, 2019 September 18, 2019 September 18, 2019
October 2019 November 1, 2019 October 22, 2019 October 22, 2019
November 2019 December 2, 2019 November 18, 2019 November 18, 2019
December 2019 January 2, 2020 December 11, 2019 December 11, 2019
January 2020 February 3, 2020 January 22, 2020 January 22, 2020
February 2020 March 2, 2020 February 19, 2020 February 19, 2020
March 2020 April 1, 2020 March 20, 2020 March 20, 2020
April 2020 May 1, 2020 April 21, 2020 April 21, 2020
May 2020 June 1, 2020 May 19, 2020 May 19, 2020
June 2020 July 1, 2020 June 19, 2020 June 19, 2020
July 2020 August 3, 2020 July 22, 2020 July 22, 2020
August 2020 September 1, 2020 August 20, 2020 August 20, 2020

Deadlines for employees paid semi-monthly.
Pay Period Dates Pay Date Time and Labor Department Deadline ePAR Completion in Payroll
08/16/2019 – 08/31/2019 September 16, 2019 August 30, 2019 August 30, 2019
09/01/2019 – 09/15/2019 October 1, 2019 September 25, 2019 September 25, 2019
09/16/2019 – 09/30/2019 October 15, 2019 October 10, 2019 October 10, 2019
10/01/2019 – 10/15/2019 November 1, 2019 October 28, 2019 October 28, 2019
10/16/2019 – 10/31/2019 November 15, 2019 November 11, 2019 November 11, 2019
11/01/2019 – 11/15/2019 December 2, 2019 November 22, 2019 November 22, 2019
11/16/2019 – 11/30/2019 December 16, 2019 December 6, 2019 December 6, 2019
12/01/2019 – 12/15/2019 January 2, 2020 December 17, 2019 December 17, 2019
12/16/2019 – 12/31/2019 January 15, 2020 January 9, 2020 January 9, 2020
01/01/2020 – 01/15/2020 February 3, 2020 January 28, 2020 January 28, 2020
01/16/2020 – 01/31/2020 February 18, 2020 February 12, 2020 February 12, 2020
02/01/2020 – 02/15/2020 March 2, 2020 February 25, 2020 February 25, 2020
02/16/2020 – 02/28/2020 March 16, 2020 March 10, 2020 March 10, 2020
03/01/2020 – 03/15/2020 April 1, 2020 March 26, 2020 March 26, 2020
03/16/2020 – 03/31/2020 April 15, 2020 April 9, 2020 April 9, 2020
04/01/2020 – 04/15/2020 May 1, 2020 April 27, 2020 April 27, 2020
04/16/2020 – 04/30/2020 May 15, 2020 May 11, 2020 May 11, 2020
05/01/2020 – 05/15/2020 June 1, 2020 May 26, 2020 May 26, 2020
05/16/2020 – 05/31/2020 June 15, 2020 June 9, 2020 June 9, 2020
06/01/2020 – 06/15/2020 July 1, 2020 June 25, 2020 June 25, 2020
06/16/2020 – 06/30/2020 July 15, 2020 July 9, 2020 July 9, 2020
07/01/2020 – 07/15/2020 August 3, 2020 July 28, 2020 July 28, 2020
07/16/2020 – 07/31/2020 August 17, 2020 August 11, 2020 August 11, 2020
08/01/2020 – 08/15/2020 September 1, 2020 August 26, 2020 August 26, 2020
08/16/2020 – 08/31/2020 September 15, 2020 August 31, 2020 August 31, 2020

Keeping your personal information updated in the Galaxy portal is important as it ensures that the Payroll department, as well as other departments such as Human Resources, can contact you when necessary.

All of the following personal information can be updated via the Galaxy Staff Tools menu:

  • Home and Mailing Address
  • Phone Number
  • Emergency Contact Information

To update any of this information, please log in to the Galaxy portal. Navigate to the “Staff Tools” folder and select “Personal Information.” This folder will contain links to your current information and will allow you to update it as needed.

If you have questions about updating your personal information via the Galaxy portal, or if you would prefer to do it via paper form, please email [email protected].

To change your legal name, please complete the following steps:
  1. Fill out a Personal Data Form (PDF)
  2. Submit it with a copy of your new Social Security Card to Payroll and Data Management