Eligible faculty members have the option of choosing a 12-month salary payment plan, commonly called a salary spread, from their nine-month salary appointment. Faculty who choose the 12-month salary election will be paid from September until August of the following year in 12 equal payments.

Faculty members are not eligible for salary spread if any of the following situations apply:

  • You are not at least at an FTE of 0.50 or greater employee of The University of Texas at Dallas. If you are unsure of your status for the upcoming academic year, check with your dean’s office.
  • Your current faculty appointment is not for a Lecturer I or Lecturer II Job Code.
  • The faculty appointment is to a grant account that is not funded through August 31st of the upcoming fiscal year.
  • The faculty member’s appointment changes to a grant account that is not funded through August 31st after the beginning of the fiscal year. In this case, the salary spread will be canceled and the faculty member will receive payment of any previously reserved earnings.
  • A faculty member becomes separated from the University. In this case, the salary spread will be canceled and the faculty member will receive payment of any previously reserved earnings.

Internal Revenue Code Section 409a and deferred compensation regulations stipulate and require a 12-month salary election must be made and completed prior to the school year or work period. Furthermore, the election of either 12-month or nine-month salary election is irrevocable during the school year. The Salary Pay Election will remain in effect until a new Salary Payment Option Form is submitted or when pay from an ineligible funding source invalidates the 12-month salary pay election.

If a faculty member elects the salary spread, and later is separated from the University prior to August 31 of the year in which he/she participates, all deferred funds will be paid in a lump sum to the employee or to the employee’s estate.

The Gross Pay Calculator is an Excel workbook that will calculate gross salary by month and for the entire fiscal year. 

Employees are strongly encouraged to sign up for direct deposit. For employees who cannot, payroll will print a paper check available for collection as follows: 

Monthly  Checks may be picked up from the Payroll office, SP2 12.502, after 8:30 a.m. on the first work day of each month. 
Semi-Monthly Checks may be picked up from the Payroll office, SP2 12.502, after 8:30 a.m. on the first and fifteenth calendar day of each month. If the first or fifteenth day falls on a weekend or holiday, paychecks will be available the next business day.

Pay Period Month Pay Date Time and Labor Department Deadline ePAR Completion in Payroll
August 2018 September 4, 2018 August 17, 2018 August 17, 2018
September 2018 October 1, 2018 September 19, 2018 September 19, 2018
October 2018 November 1, 2018 October 22, 2018 October 22, 2018
November 2018 December 3, 2018 November 19, 2018 November 19, 2018
December 2018 January 2, 2019 December 11, 2018 December 11, 2018
January 2019 February 1, 2019 January 22, 2019 January 22, 2019
February 2019 March 1, 2019 February 19, 2019 February 19, 2019
March 2019 April 1, 2019 March 20, 2019 March 20, 2019
April 2019 May 1, 2019 April 19, 2019 April 19, 2019
May 2019 June 3, 2019 May 21, 2019 May 15, 2019
June 2019 July 1, 2019 June 19, 2019 June 19, 2019
July 2019 August 1, 2019 July 22, 2019 July 22, 2019
August 2019 September 3, 2019 August 21, 2019 August 21, 2019

Pay Period Dates Pay Date Time and Labor Department Deadline ePAR Completion in Payroll
08/01/2018 – 08/15/2018 September 4, 2018 August 28, 2018 August 28, 2018
08/16/2018 – 08/31/2018 September 17, 2018 August 30, 2018 August 30, 2018
09/01/2018 – 09/15/2018 October 1, 2018 September 25, 2018 September 25, 2018
09/16/2018 – 09/30/2018 October 15, 2018 October 9, 2018 October 9, 2018
10/01/2018 – 10/15/2018 November 1, 2018 October 26, 2018 October 26, 2018
10/16/2018 – 10/31/2018 November 15, 2018 November 9, 2018 November 9, 2018
11/01/2018 – 11/15/2018 December 3, 2018 November 27, 2018 November 27, 2018
11/16/2018 – 11/30/2018 December 17, 2018 December 7, 2018 December 7, 2018
12/01/2018 – 12/15/2018 January 2, 2019 December 17, 2018 December 17, 2018
12/16/2018 – 12/31/2018 January 15, 2019 January 9, 2019 January 9, 2019
01/01/2019 – 01/15/2019 February 1, 2019 January 28, 2019 January 28, 2019
01/16/2019 – 01/31/2019 February 15, 2019 February 11, 2019 February 11, 2019
02/01/2019 – 02/15/2019 March 1, 2019 February 25, 2019 February 25, 2019
02/16/2019 – 02/28/2019 March 15, 2019 March 11, 2019 March 11, 2019
03/01/2019 – 03/15/2019 April 1, 2019 March 26, 2019 March 26, 2019
03/16/2019 – 03/31/2019 April 15, 2019 April 9, 2019 April 9, 2019
04/01/2019 – 04/15/2019 May 1, 2019 April 25, 2019 April 25, 2019
04/16/2019 – 04/30/2019 May 15, 2019 May 9, 2019 May 9, 2019
05/01/2019 – 05/15/2019 June 3, 2019 May 28, 2019 May 28, 2019
05/16/2019 – 05/31/2019 June 17, 2019 June 11, 2019 June 11, 2019
06/01/2019 – 06/15/2019 July 1, 2019 June 25, 2019 June 25, 2019
06/16/2019 – 06/30/2019 July 15, 2019 July 9, 2019 July 9, 2019
07/01/2019 – 07/15/2019 August 1, 2019 July 26, 2019 July 26, 2019
07/16/2019 – 07/31/2019 August 15, 2019 August 9, 2019 August 9, 2019
08/01/2019 – 08/15/2019 September 3, 2019 August 27, 2019 August 27, 2019
08/16/2019 – 08/31/2019 September 16, 2019 August 30, 2019 August 30, 2019

Keeping your personal information updated in the Galaxy portal is important as it ensures that the Payroll department, as well as other departments such as Human Resources, can contact you when necessary.

All of the following personal information can be updated via the Galaxy Staff Tools menu:

  • Home and Mailing Address
  • Phone Number
  • Emergency Contact Information

To update any of this information, please log in to the Galaxy portal. Navigate to the “Staff Tools” folder and select “Personal Information.” This folder will contain links to your current information and will allow you to update it as needed.

If you have questions about updating your personal information via the Galaxy portal, or if you would prefer to do it via paper form, please email [email protected].

To change your legal name, please complete the following steps:
  1. Fill out a Personal Data Form (PDF)
  2. Submit it with a copy of your new Social Security Card to Payroll and Data Management

Most personnel actions can be initiated using the electronic Personnel Action Request (ePAR) process. ePARs are electronic forms that facilitate the request and approval of common personnel actions such as hiring, transfers, funding updates, and terminations. ePAR Actions can be initiated through the Galaxy portal, under Gemini HR > Payroll and Compensation. 

Training guides and a listing of actions that can be performed using ePAR are available on our Training Materials page.