Deadlines & Year-End

The Year-end Coordination Presentation is now available! Please watch as a slide show in order to hear the recorded audio. 

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Additional Reminders:

• No grants ending August 31st or sooner should be used to pay for fall tuition.
• All new hire employees should be submitted via ePAR.
• Positions will be encumbered or pre-encumbered as the Payroll Office loads funding data. Please do not check your positions until the load is completed.
• Please make sure no budget deficits or fund balance deficits exist in cost centers.

General Rules for Year-End Carry Forward

• Budget Office will send Fiscal Officers a cost center listing to validate cost centers tagged to be rolled forward by August 19^th
• Budget for 8/31 fund balances will be loaded in FY23 for cost centers tagged to roll forward on September 1^st or after the final FY23 payroll has been posted
  • Do not process budget journals to adjust FY23 fund balances to avoid duplication or incorrect budget balances
• After the month of August has been closed (mid-late September)
  • FY23 fund balance budgets will be adjusted
  • Accounting Office will finalize FY23 balance sweep transfers
  • Budget Office begins preparing division return reports

• Budget Office will send Fiscal Officers their respective area’s FY2022 return reports late September/early October for review and to confirm or update the return cost center(s).
• School/Division return transfers will be processed soon after.
• Sample return calculation:
  • Surplus and deficit balances are netted together.
  • Net balances that end in a deficit balance are posted as well.