eProcurement Open for Business

February 28, 2011

The new eProcurement system rolled out this morning. This new system becomes our “one stop” shop for UT Dallas purchasing activity. All requisitions and purchase orders for goods and services (with the exception of Purchasing Card & SOS Program activity) will be electronically created, approved and processed via eProcurement. This purchasing system is a software application that is integrated with the PeopleSoft HCM/Finance System.

All employees on main campus will have access beginning today, Monday, February 28. Callier, Center for BrainHealth and Center for Vital Longevity will follow on 03/15/2011.

The Procurement management team, along with the Gemini Project team have put in countless hours of work to implement this major change to our business processes. We understand there will be challenges during the transition. We appreciate your patience and consideration as we commence this journey together. eProcurement will help streamline our business processes, yield greater efficiencies and enable more cost-effective strategies.

Some very important information about eProcurement:

All employees are “shoppers” and have access to eProcurement. Some employees may also have the role of “requestor” or “approver”. These roles are determined by  the fiscal or business officer of each primary department. The eProcurement Help Desk (see below) can help you determine your eProcurement/SciQuest role. If you think it is incorrect, they will report that issue to the appropriate people that will take steps to correct, as necessary.

  • Help for eProcurement via dedicated eProcurement Help Desk is accessible via phone (972.883.5231) and extensions x5232, x5233, x5234, & x5235 or via email to eProcurementHelpDesk@utdallas.edu. Your questions will be addressed quickly!

eProcurement is accessible via the web through the Galaxy (portal) http://www.utdallas.edu/galaxy

  • Select “Login to Galaxy” Logo
  • Enter your NetID and Password and click on “Sign In”
  • Click the eProcurement link on the bottom left side of the page under Toolbox

Training Guides for eProcurement – click on  “My Galaxy Training” section on the lower right hand side of the Galaxy portal page.  Select “eProcurement” under this section to obtain Quick Guides for Approvers, Requestors and Shoppers.

Forms - The e-forms page has been updated to include notations as to when a form is incorporated in eProcurement or PeopleSoft.  You can link to it on the Galaxy Home Page under “Staff Tools” in the middle of the screen or go to it directly at this link http://www.utdallas.edu/forms.  Bookmark this forms page and check back frequently.  Forms will be changing rapidly as we add and change software.  If the forms change, it will be notated next to the form name.

FAQ and Gemini Contact List (for help) Please bookmark http://www.utdallas.edu/gemini and check back frequently for updates for eProcurement and all areas of the Gemini project.

 

Updated: May 16, 2013




Highlights

The Galaxy Portal has launched and Gemini is live! For information about training, be sure to check out the Training page. Several online presentations are available for immediate viewing. You can also sign up for instructor-led classes. Tools, such as conversion reference tables, are also available. If you have a general question about Gemini, eProcurement, or other topics, check out the FAQ page. Additionally, more training materials are available on the Galaxy Portal, in the My Galaxy Training section.

I recently sent an email to one of the Gemini team members with a question; I expected a long wait for a response. To my surprise, I received a response within five minutes! Thank you for not only working hard to set us up for success, but for remembering that there is more to success than quality technology. Lauren Clark, Development Associate, Office of Development and Alumni Relations