Employee Tuition Assistance Plan

 

The University of Texas at Dallas offers eligible employees the opportunity to enroll in up to six hours of regular academic credit per semester at a reduced rate. In accordance with the Quantity of Work Rule, you can take up to three of those six hours during your normal working hours with your supervisor’s approval, but you will need to make up the time you miss from work on an hour-per-hour basis. Executive and unfunded program courses (e.g.: School of Management certification programs) do not apply for this benefit.

Eligibility

To be eligible for this benefit —

  1. You have been a “regular, full-time employee” for at least 6 months (180 days) prior to the day the academic semester opens
  2. You have a recent history of satisfactory employment, defined as meeting or exceeding current job performance expectations and not having been the subject of a demotion or suspension without pay in the 90 days prior to the day the academic semester opens
  3. You meet the regular admission standards of the University of Texas at Dallas
  4. You have your supervisor’s written permission
  5. You are enrolled in a degree seeking program and the class counts for regular credit towards this degree OR you are taking a class that is job related which must be verified by your supervisor

Benefit

Eligible employees who are resident undergraduate students pay $50 per semester credit hour (up to six (6) hours). Eligible employees who are resident graduate students pay $100 per semester credit hour (up to six (6) hours). Course related fees are not covered by this benefit. Non-resident staff members pay the non-resident statutory tuition rate.

Tuition assistance shall not apply to other fees, room and board charges, textbook and supplies, any other cost of instruction, tuition and fees for non-credit courses, certificate programs, Executive MBA [Masters of Business Administration] or other executive degree programs. Tuition assistance is not applicable to auditing classes.

Applying

Applications for the Employee Tuition Assistance Plan are only approved when space is available. To apply for this benefit, the following steps must be taken every semester —

  1. Read carefully the information on this page, to ensure that you complete all the necessary steps and get back all the necessary approvals in time to meet the Registrar’s deadlines and the full-term Census Day
  2. Complete an Employee Tuition Assistance Application (PDF [Portable Document Format File] ) and forward it to your supervisor for his/her approval and signature
  3. Make a copy of your application and send it to Mail Stop AD 10, or bring it to AD 2.208.
  4. Register for your classes
  5. If Human Resources determines that you are eligible for this benefit, they will forward your application to the Registrar
  6. The Registrar will review your eligibility when your grades are posted
  7. If your grades make you ineligible for this benefit, you will be informed of this by the Registrar; Otherwise, they will forward your application to the Bursar so this benefit can be applied to your account
  8. You should be able to see the amount ot your assistance online within two business days of your application’s arrival at the Bursar

Continuing This Benefit

To continue to receive Employee Tuition Assistance…

  1. For each course in which you registered in any semester to which the waiver is applied, you must receive a grade of—
    • “C” (2.0 grade points) or higher for undergraduate courses
    • “B” (3.0 grade points) or higher for graduate courses
  2. You must maintain a GPA [Grade Point Average] of —
    • 2.0 as an undergraduate student
    • 3.0 as a graduate student
  3. You must receive a final grade for your coursework; You cannot continue to receive this benefit until you clear any grade of “Incomplete“ or “Missing”.

The last day for your tuition waiver to be applied in any semester is the full-term Census Day.

If you fail to meet the criteria above, you will be eligible again once your GPA [Grade Point Average] returns to —

  • 2.0 as an undergraduate student
  • 3.0 as a graduate student

To make this GPA [Grade Point Average] calculation, the Registrar will use all the coursework you completed under this benefit, including the courses where your grades caused you to lose your eligibility, plus all the coursework you completed after the term where you lost your eligibility. The Registrar’s determination of your eligibility for the next term will be final.

Tax Implications

The University of Texas at Dallas Employee Tuition Assistance Plan complies with the tax provisions of United States Code Title 26 § 117(d) and United States Code Title 26 § 127. Your entire undergraduate tuition assistance is excluded from your gross income. Up to $5,250.00 per year of your graduate tuition assistance is excluded from your gross income; Payroll and Data Management will process any extra amount as taxable earnings, generally in October.

Please consult IRS Publication 970 or your tax advisor for more information.