UT Dallas retains and disposes of all official records in accordance with records and information management policies and procedures. If you have any questions about UT Dallas Records Management, please contact the Records Retention Officer ([email protected] / 972.883.5291). Students and Alumni needing copies of their transcript or students applying for admission should contact the Registrar

To Dispose of Records:

  • UTD employees and departments must not dispose of State Records without approval from the Records Management Officer.  Records must have met their retention period in the UT Dallas Records Retention Schedule to be approved.
  • Submit a Request for Disposal of State Records (PDF) form to the Records Retention Officer. Refer to the Records Retention Schedule (PDF) to complete the form.
  • The Records Retention Officer will notify you once your request is approved.
  • Dispose of your records. If you need a secure shred bin, contact Facilities Management at [email protected]
  • Provide date of disposal to the Records Retention Officer.

To Request Storage for Records:

  • Submit a Request for Records Storage (PDF) form to the Records Retention Officer. Refer to the Records Retention Schedule (PDF) to complete the form.
  • The Records Retention Officer will notify you once your request is approved.
  • Schedule a time to meet with Records Retention Officer to have your records properly inventoried before being moved into the Records Management storage space.
  • Arrange to have your records moved into the Records Management storage space.

Forms

Resources and Training

Policies and Regulations