OnBase – Imaging and Document Management

OnBase, by Hyland, is an enterprise system that combines document imaging with electronic document management tools to capture, preserve, and deliver documents in digital form.

OnBase is used by numerous departments and colleges across campus and it is the responsibility of the EAS OnBase Administrators to make sure that the system is administered, maintained, and upgraded regularly. In addition, the group performs workflow analysis, workflow development, and web forms design.

The EAS – OnBase team is made up by the following members:

  • Bradley Skiles – OnBase Manager
  • John Harvey – Business Analyst/System Developer
  • Daniel Johnson – System Administrator
  • Michael Sisk – System Administrator

For more information please click on one of the following links:

Requesting OnBase access

Access to OnBase is handled by the EAS Technology Shared Services group within the Office of Information Technology. To request OnBase access for a user please Click Here and refer to the OnBase Security (Access) Control section.

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OnBase Support

For any issues, requests for enhancements, or development work please submit an IMG JIRA and/or send an email to [email protected]

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OnBase Training

There are currently two ways to get training for OnBase. You can follow the links below to watch some short videos developed by Hyland, the maker of OnBase, or you can contact us at [email protected] to request personalized training.

Please note: Users accessing the online training content provided by Hyland will be prompted to login. If you don’t have a login, you can easily create your free OnBase Community account on the training website.

OnBase training links:

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I don’t have OnBase but would like to learn more

To begin the conversation of how OnBase can work for you, please email [email protected] and we’ll be happy to discuss all requirements, associated costs, and details of how implementation would work.

In order to implement OnBase you will need the following:

  • Scanner
  • Windows (XP, Vista, 7, 8) Computer dedicated to the scanner
  • OnBase licenses specific to your implementation

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OnBase Email Mailing List

The OnBase Email Mailing list is used to communicate important information about updates, maintenance, issues, downtime, available training, and upcoming events (like the OnBase Users Group meetings). If you would like to receive these emails you can subscribe by clicking Subscribe or, if you’d like, you can unsubscribe by clicking Unsubscribe.

Clicking either link will auto-generate an outgoing email request. All you’ll need to do is press “Send” to complete your request to Subscribe or Unsubscribe. A confirmation email will arrive shortly after confirming your subscription update request.

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