You can access your Office 365 mailbox online by visiting outlook.office365.com and logging in with your UT Dallas email and password. Office 365 email is protected by NetIDplus authentication.

Note: Per the Information Security Office, forwarding emails to a personal email account outside of UT Dallas is dangerous and highly discouraged because the contents are exposed to Internet attackers and a third-party email service which has no contract with UT Dallas.

Choose an option below to get started.


Setting Up Office 365 on iOS 12

Connect your iOS mobile device (e.g., iPhone or iPad) to Office 365 by following the instructions below.

Step 1

  • Open Outlook App

Step 2

Step 3

  • Enter NetID password

Step 4

  • Verify with DUO

Step 1

  • Tap the Settings app.
  • Tap Passwords & Accounts.
  • Tap Add Account.

Step 2

  • Tap Microsoft Exchange.

Step 3

  • Complete the Account Information fields using the info below and tap Next.
    • Email: Enter your UTD email address (i.e., [email protected])
    • Password: Enter your NetID password.
    • Description: Enter “Office 365”
  • Wait a few moments for your account to verify.
  • Select Sign In
  • Password: Enter your NetID password.
  • Verify with DUO

iOS enter email address screen

iOS sign in screen

Step 4

  • Swipe Mail, contacts, Calendars, Reminders, and Notes to sync all of your Office 365 data.
  • Tap Save.
  • Your iOS device is now ready to be used with your Office 365 account!

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Setting Up Office 365 on Android Devices

Note: This tutorial uses the latest version of Android and is representing default settings. Your version of the Android operating system may not be the same and some settings may differ slightly. Please contact the help desk if you have any questions regarding this tutorial.

Step 1

  • Go to Settings
  • Go to Accounts and select Add account

Step 2

  • Select Microsoft Exchange ActiveSync or Corporate depending on your Android version.

Step 3

  • Enter in your [email protected] email address then select the arrow to continue.
  • Alternatively, you can select Manual Setup

Manual Setup Settings:

  • Username: Your full [email protected] email address
  • Password: Enter your current NetID password
  • Server: outlook.office365.com
  • Port: 443
  • Security Type: SSL/TLS

Step 4

  • Enter in your NetID Password

Step 5

  • Complete the Account Information fields using the information below then select Next.
    • Server: outlook.office365.com
    • Port: 443
    • Security Type: SSL/TLS

Step 6

  • Choose OK for the Remote security administration popup if you wish to proceed.

Step 7

  • Select your preferences for the Account options (Sync email from, Contacts, Calendar)

Step 8

  • Enter a name for the Email account then Tap Next to complete setup.
  • Your Android device is now ready to be used for your Office 365 account.

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Setup Office 365 with Outlook

Step 1

  • Open Outlook.
  • Click Next.

Step 2

  • Select Yes and click Next.

Step 3

  • Enter your name as you want it to appear, your full UTD email address (in the format [email protected]), and your password.
  • Click Next.

Step 4

  • Enter your NetID password and click OK.
  • Click Finish.

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Set up your Office 365 email in Mac Mail

Step 1

  • Open Apple Mail. If this is the first time you have used it, a wizard will start to walk you through the setup and you can skip to Step 3.

Step 2

  • If you already use Apple Mail, you will need to manually add a new account.
  • From the Mail menu, choose Add Account.
  • Select Exchange

Step 3

  • In the “Add Account” dialog box, enter your name as you want it to appear and your full UTD email address (in the format [email protected]).
  • Click Sign In.

Step 4

  • Click Sign In again.

Step 5

  • Enter your NetID password.

Step 6

  • Authenticate with NetIDplus powered by Duo.

Step 7

  • Mail will find the server settings online and set you up for an Exchange account. Select what Apple applications you would like to sync with your UTD Office 365 account.
  • Click Done.

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Manage Mailbox Delegates in Outlook for Windows

When setting up a delegate, you will select from the following three permission levels (the default level is “None”).

  • Reviewer: Delegate can read items in your folder.
  • Author: Delegate can read and create items and modify and delete items that he or she creates.
  • Editor: Delegate can read, create, modify and delete all items and files.

Note: When you set up delegate or shared access, delegates or users who share those folders have the ability to view your private contacts, events, or e-mail messages by using other software applications. To help protect your privacy, put private items in a separate, non-shared address book, calendar, or mail folder.

Step 1

  • In Outlook, click the File tab.

Step 2

  • Click on Account Settings.
  • Choose Delegate Access from the drop-down menu.

Step 3

  • In the Delegates panel, click Add.

Step 4

  • Search for the user you wish to add as a delegate.
  • Select their name.
  • Click Add.
  • Click OK.

Step 5

  • Set the desired permissions level for each function of Outlook.
  • Click OK to finish.

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Automatic Replies in Office 365

Step 1

  • To set Automatic Replies email login to your Office 365, Click on the Outlook icon
  • Click the gear/cog wheel in the top right corner
  • Click View all Outlook settings
  • Click Automatic replies

Office 365 settings options

Step 2

  • Click the radio button for Send automatic replies
  • Set the Start time and End time
  • Click OK

Office 365 automic replies options screen

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Check Mailbox Quota

  • Click the gear/cog wheel in the top right corner
  • Click View all Outlook settings
  • Click General
  • Click Storage

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Recover Deleted Items

Step 1

  • After logging into Office 365 with your [email protected] and NetID Password, navigate to Outlook
  • Left-click Deleted Items
  • Click Recover items deleted from this folder

Step 2

  • Search for your missing mail items by email address or subject.
  • Note: You may also arrange the deleted items by date deleted on. As stated on the page, you may recover selected items or permanently purge them from your Office 365 email account.

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