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The Connect IT
July, 2016 utdallas.edu/oit/newsletter/

Take a look at some of our projects:

College Scheduler. This tool, live on June 3rd, benefits students and advisors, saving time and improving accuracy. Students can more robustly plan their schedule for a term, including mandatory break and non-class periods that need to be taken into consideration. Advisors can review a student’s proposed schedule and import it directly into an enrollment request rather than manually re-entering the student’s class requests.

Grade Integration. In a joint effort with Student Records and Educational Technology Systems, OIT created an integration enabling grades to flow from eLearning to Orion. Faculty can enter students’ grades in eLearning and have eLearning send them to Orion, eliminating the need for dual-entry of grades. The reduction in grading time is at least a 50% - 75% drop in effort compared to the old process. The new integration was tested first with a small pilot group, and then with a larger group of instructors during the Spring 2016 grading period. For the coming grading sessions, the functionality will be available for all instructors.

OnBase WorkView. OIT recently purchased a powerful new OnBase module called WorkView, a people and process driven work flow solution that can interact with OnBase documents. A detailed overview can be found here: https://www.youtube.com/watch?v=m4qaMLKovZE. The OnBase team is demonstrating a WorkView solution for the Police Department at the next UTD OnBase User’s Group at 3:00 on June 28 in JSOM 1.502. The demonstration will be streamed via WebEx. For more information, please contact Brad Skiles ([email protected]).

Automate Termination Requests from ePAR. PeopleSoft access removal requests have been automated using ePAR data. Staff no longer need to submit separate PeopleSoft or OnBase access removal requests. Benefits are timely, speedy, secure, and error-free access removals. This is projected to save UTD staff 600+ hours’ worth of work on an annual basis.

Galaxy Portal Monitoring. Automated scripts have been deployed to test availability and sample performance of the Galaxy portal. These scripts run every 5 minutes, and will send an alert to support staff if anomalies are detected.

Automate Separation of Duties Reports. Real-time, fast and web-based drill-through access reports have been created to identify PeopleSoft users and their access rights. This will help in implementing separation of job duties. Benefits include: fraud risk mitigation, better change management, time-saving during audits, and compliance support.

Automate high profile access monitoring. Daily notification controls have been implemented to alert if a high profile PeopleSoft or Oracle access gets assigned to any user. These alerts enable rapid removal of unauthorized access. This is projected to save UTD staff 740+ hours on an annual basis.

Work Load Automation (Control-M) for Galaxy Portal. BMC Control-M scheduler software was implemented in Galaxy Portal to provide stronger scheduling operations and standardizations. This product will simplify and automate diverse application workloads while reducing failure rates, improve SLAs, and accelerate application deployment. It provides the ability to build dependencies between jobs across applications, monitor jobs, alerts, show consolidated and detailed reporting, and offer up dashboards, trends, and forecasts. Gemini HR and Gemini Financials are next to implement this tool.

NSF Grant Proposal. OIT partnered with researchers in Computer Science, Electrical Engineering, and the School of Economic, Political and Policy Sciences, to submit a National Science Foundation grant proposal for network research and application prototypes leading to smart and connected communities. The Principal Investigator is Dr. Balakrishnan Prabhakaran of the Department of Computer Science.

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