Vacation/Sick Leave Reporting, Payroll and Data Management - The University of Texas at Dallas Vacation/Sick Leave Reporting, Payroll and Data Management, The University of Texas at Dallas


Vacation/Sick Leave Reporting

Each employee must complete a reporting form to record any vacation and/or sick leave take as well as any authorized paid leave of absence for their department. Each department is responsible for reporting that time to Payroll via a time sheet or adjustment formĀ found on the Time sheet page.

Any leave must be taken in accordance with regulations specified in the Policy Navigator, Leaves of Absence, Sections D6-100.0 through D6-190.0

Authorized Leaves of Absence and Codes

Hourly Employees

Regular REG
Sick SIC
Vacation VAH
Jury duty HJY
Annual military training HML
National guard activation HNT
Bereavement (formerly funeral leave) HBV
Overtime premium
(paid at 1.5 times employee’s rate)
Overtime straight
(did not work more than 40 hours)


Salaried Employees

Regular REG
Sick SCK
Vacation VAC
Jury duty JUR
Military paid leave SML
National guard emergency leave SNG
Bereavement (formerly funeral leave) BRV


It is the responsibility of the employee to complete the Employee Vacation/Sick Leave Reporting Form, date, sign and submit it to his/her immediate supervisor. The supervisor must review the form for completeness and accuracy before signing and dating it.

The Employee Vacation/Sick Leave Reporting Form must be maintained on file within the administrative unit for a period of two years.

See our Time and Labor page for information on a project that will simplify Vacation and Sick Leave reporting.