Limited submissions funding opportunities restrict the number of applications or proposals that an institution may submit for consideration. At UT Dallas,
the Office of Research Development is responsible for managing the screening process of potential submissions to determine which proposal will go forward
to the sponsoring agency.
Limited Submissions Process
Limited submissions (LS) announcements are posted on the Office of Research website and emailed to targeted deans, program heads, and professors who may have an
interest. These announcements identify the opportunity, give a brief description, provide a link to the funding agency's site, and indicate all internal
and external deadlines.
Faculty must adhere to all posted deadlines
While ORD makes every effort to identify all LS opportunities and notify faculty, it is the responsibility of the faculty to contact the office with an
opportunity that she/he is interested in but has not yet received an announcement about from ORD.
The table below provides internal application deadlines and links to the full proposals for selected limited submission opportunities. If a professor is interested in a limited submission funding opportunity that is not listed below, he or she should contact the Office of Research Development. The list below should not be considered an exhaustive list of opportunities.
Letters of Intent – usually due 10 weeks before the sponsor deadline
When a faculty member receives notification of a Limited Submissions funding opportunity and is interested in applying, he/she is required
to submit an internal Letter of Intent to ORD via the Research Explorer site. The LOI should detail the researcher(s) involved, basic research or program
concept, and how their proposal best fits the referenced solicitation.
Pre-Proposal – when necessary, due 8 weeks before the sponsor deadline
If the number of LOIs exceeds the sponsor's limitation, invitations to submit internal proposals will be sent to all faculty who submitted internal LOIs,
shortly after the LOI due date. Faculty should contact Jazmin Perez if they submitted a summary and did not receive an invitation to submit an internal
proposal shortly following the LOI deadline.
If more internal applications are received than the university is allowed to submit, a review committee will be developed in consultation with the VP of
Research. Some contests may still be open past the deadline if fewer than the approved number of applicants is received. In this situation, applications
are accepted on a first-come basis until the approved number is reached. All applicants and their deans will be notified of the results and the names of
those selected will also be posted on the limited submission website.
Selection and Notification – no less than 6 weeks before sponsor deadline
Once the Vice President for Research approves the nominee(s), the individual and her/his department chair, Associate Dean for Research, Office for
Sponsored Research Grants Officer, will be notified in writing. Individuals not selected will be notified as well.
Once a faculty member is selected to apply for a Limited Submissions opportunity, she/he has the responsibility to submit a timely application, barring
serious, extenuating circumstances. Faculty may not submit an application in response to a limited funding opportunity to the sponsor without approval from
Should a candidate wish to decline a nomination, she/he needs to do so in writing within 5 business days of selection notification to Jazmin Perez. Not
doing so may prevent a faculty member from applying to Limited Submissions competitions in the future.