Office of Research Search

Office of Sponsored Projects

About

The Office of Sponsored Projects serves as the coordinating office for externally funded research projects submitted by The University of Texas at Dallas.

Duties
  1. Notify researchers regarding funding opportunities and sponsor policies and procedures.
  2. Provide technical assistance to researchers drafting proposals, review proposals, and process proposals for submission to sponsoring agencies.
  3. Negotiate terms for awards and contracts.
  4. Receive award documents from Sponsor and forward to Post-Award Management for creation of a cost center.
  5. Assist with the following post-award administrative functions: re-budgeting, time extensions, and tracking of technical reports.

Training Events

Certificate Series. The Office of Research is dedicated to providing faculty and staff guidance on the essentials of Research Administration. This series will take faculty and staff through the essential components of sponsored projects and the steps needed to administer research at UTD throughout the life of a project - from finding funding opportunities to closing out grant accounts. To enhance this effort, the offices of Research Development, Sponsored Projects, Research Integrity, Post-award Management, and Technology Commercialization have combined to offer a series of courses, each intended to give a deeper understanding of a specific aspect of contract and grant administration and technology commercialization.

The Spring 2014 Series will include two offerings of each session to allow attendees an additional opportunity to attend those sessions that fill up quickly. Registration is now open! Our series began January 9th and sessions will be re-offered starting March 4th.

Courses may be taken in any order, and you may choose to take as many or as few as you like. Course modules will be offered two times each year. You must attend 10 courses to receive a certificate in sponsored project management and a seat at our annual research recognition luncheon. If you attended a course in a previous installment of the series, you do not have to repeat that course to get credit.


Online registration at
https://explorer.utdallas.edu/classes is required.

Please call x2313 to request additional information.

Faculty Presentation Series. Researchers, facing lower success rates and higher competition, consider applying to a variety of federal agencies as a way of diversifying their funding opportunities. The Office of Research supports the idea and, in an effort to familiarize researchers with other agencies, is enlisting a number of prolific PIs with continued success in obtaining research funding to discuss their agency specific experiences and expertise. This monthly Faculty Presentation Series will give faculty, staff, and students a deeper understanding of funding agencies, types of projects they fund, best practices and procedures, and other agency specific tips that can be utilized for greater success.

Please register for these free events at Research Explorer.

Who's My Grant Specialist?

Find the name of your grant specialist on our Grant Specialist List. If the name you are looking for is not on the list, please call x2313.

Memorandum: Submission of Proposals - Internal Deadline

UT Dallas Faculty:

As you may know, recent changes to Grants.gov and other federal electronic submission systems have limited the ability of applicants to change or correct proposals after the submission deadline. In addition, these systems may take up to 24 hours to generate automated alerts of application errors. If the error message is received after the submission deadline, applicants cannot make corrections and the application will be automatically rejected. Over the past few months, several late proposals nearly missed the agency deadline or were hastily submitted with numerous serious errors resulting in their return or rejection.

The Office of Sponsored Projects (OSP) strives to provide our faculty with responsive, high quality service. In order to maintain the high level of service you have come to expect and address the issues outlined above, all submissions will be subject to the following requirements:

  • ALL submission materials and paperwork must be submitted to OSP at least 4 business days prior to the submission deadline.
  • Incomplete submissions and/or submissions received after this deadline will be processed only after all complete and timely applications have been processed.
  • All submission materials received after the 4 day window will require the approval of the Vice President for Research or the Associate Vice President for Research before OSP will submit the application. An explanation of the extenuating circumstances that resulted in the late proposal must accompany the request for such approval.

Adherence to this policy will ensure OSP and your individual specialist can assist you in submitting timely and high quality applications. If you have any questions about this policy or any other matters related to sponsored programs, please do not hesitate to contact me at rafael.martin@utdallas.edu or Rachell Reilly, Director at rachell.reilly@utdallas.edu.

Regards,

Rafael Martín
Associate Vice President for Research

Contact Us

Rachell Reilly, J.D.
Director

Dina Caplinger
Grants and Contracts Specialist III

Shannon Carver
Grants and Contracts Specialist III

Rebecca Everett
Administrative Services Officer III

Lucien Finley
Assistant Director

Caroline Gardner
Grants and Contracts Specialist II

Jerry Guzman
Grants and Contracts Specialist I

Emily Lacy
Manager, Grants

Amanda Miller
Manager, Contracts

Brian Scott
Grants and Contracts Specialist II