Risk Authorization Request

Does  your destination require risk authorization?

Authorization by the International Oversight Committee (IOC) is required when:

  • Destination is noted by the U.S. Department of State (DOS) as Level 3: Reconsider Travel, Level 4: Do Not Travel, or has language that indicate such levels, or
  • Destination has a CDC Warning Level 3: Avoid Nonessential Travel, or
  • The IOC has deemed significant health, safety, or security risks are present.

Enter the country name on the high risk region tool and check the risk authorization field.  You may find one of the following messages in the Risk Authorization field.

  • None
  • Requires risk authorization
  • Risk authorization is required if destination in country is noted with risk level 3 or 4 by the U.S. Department of State

For countries with the third notation, carefully read the specific DOS Travel Advisory for the country.  Verify whether the following language applies to your destination within the country: “Do not travel” or “Reconsider travel”.  If it does, your destination requires risk authorization.  If you need assistance, contact International Risk and Safety at [email protected] and provide the Detailed Itinerary portion of the travel details.

In some cases International Risk and Safety may:

  • Require to see a detailed itinerary to determine with more certainty whether your destination requires risk authorization or not; even if you have determined it does not.  Be prepared to provide the Detailed Itinerary portion of the travel details.
  • Notify you that a change in risk level has occurred and you may need to request risk authorization, even if you are currently traveling.  Be prepared to submit to [email protected] the appropriate risk authorization request.

Request Risk Authorization

Request risk authorization 6 to 3 months prior to travel.  Decision on your request may take 10 business days. Security experts will provide a risk assessment for student trips. This takes 3 to 5 business days. The IOC will review your request.  Decision takes generally 2 to 5 business days. It may take longer than these stated times depending on the complexity of the case or if travel to the specific country has additional levels of risk authorization.

Submit to [email protected] the appropriate trip information required below.

  • Student trip, individual student traveling.  Submit the student travel details.
  • Student Group, one time trip.  Submit a student group travel details.
  • Student Group, recurring program to the same location.  Submit the program risk assessment form. The program leader will be invited to one of the monthly IOC meetings to present the request.
  • Faculty/Staff travel.  The faculty/staff international travel authorization request serves to request risk authorization for the individual faculty or staff.  However, if the traveler has not traveled before to that location or the location is at level 4, the traveler needs to request a pre-departure trip review by ISOS, and provide a copy of the ISOS security brief to [email protected].
  • If traveling to Afghanistan, Iraq, Iran, or North Korea, additionally you need to submit the following:
  • Travel to Iran. Effective Monday, August 6, 2018
    • The University of Texas System will no longer be able to provide emergency assistance, medical or security evacuation, or repatriation coverage to travelers in Iran.
    • Export Control and Legal Affairs will be integrated in the IOC decision-making process to ensure that neither the institution nor the traveler violates any U.S. sanctions with respect to financial transactions, nor engage with any person or entity that is sanctioned.
    • The proposal submitted to the IOC must include a plan for assistance coordination and financing in the event of a medical or security-related emergency involving the traveler since insurance and International SOS support will not be available.
    • Travel must be approved by the IOC, the President, and respective Executive Vice Chancellor (EVC) for Health Affairs or Academic Affairs.

It is recommended to wait for risk authorization before purchasing tickets and obtaining visas. If you have any questions, please contact International Risk and Safety at [email protected].

Additional Resources