Traveling Abroad with Electronics

UT Dallas faculty, staff and students have the following resources and compliance requirements to meet around UTD-owned devices or equipment they plan to take on their travel.

Export Control

The Office of Research Compliance Office (ORC) manages compliances with export control regulations that relate to research at UT Dallas. For detailed information about how UT Dallas complies with export control regulations please visit the ORC Export Control webpage or contact us at 972-883-4579. Faculty members and other travelers should be aware that:

  • Electronic devices (laptop, PDA, etc.) are subject to export controls.  Obtain a Temporary Exception Certification prior to departure for UTD-owned devices and equipment.  Be ready to show this certification upon request.
    • On University travel, obtain it through the faculty/staff or student travel authorization process.
    • When taking personal time off, obtain it by using the B16-EXC form.
  • Faculty members with Technology Control Plans should not travel with controlled research data on their electronic devices.
  • Researchers who require a determination concerning whether their research is subject to export control regulations should contact ORC during proposal development.

Devices Security and Encryption

Contact the Information Security Office (ISO) at [email protected] for assistance on the following services for travelers:

Inventory – Taking UTD equipment off campus

  • Procedure to take university equipment off campus
    1. Send an encrypted email message to your department head requesting approval for this. Your message should include your name, your UTD ID, and the off-campus location where your asset will be used. If the asset will be kept permanently off-campus, your message should also include the name of the responsible university official (RUO).
    2. If your department head approves your request, he/she must forward your encrypted email message to [email protected]. You will receive confirmation via email when that asset’s record has been updated.

Missing or Stolen UT Dallas equipment

  1. Contact the local authorities at your destination immediately to report the missing or stolen equipment.
  2. Call International SOS 24/7 at +1-215-942-8059, to report the missing or stolen equipment.  ISOS will notify International Risk and Safety.  International Risk and Safety will submit your report to your department and to the Office of Research compliance.