Academic Policies and Procedures
Academic advising is an integral part of undergraduate education. The goal of academic advising is to assist students in taking responsibility for developing meaningful educational plans compatible with their career and personal goals. Advising is more than imparting specialized knowledge: it includes helping students formulate important questions about the nature and direction of their education and helping them find answers to those questions.
While advisors confer with students about courses and educational experiences, students themselves are responsible for defining the content of their academic program and making progress toward an academic degree. Advisors will assist students in designing an appropriate course of study that will satisfy requirements for graduation (see Degree Requirements) as well as offer information on particular courses and university rules and procedures.
Students who have chosen a major should meet with an academic advisor in the appropriate school regularly and in a timely manner prior to semester drop deadlines and course registration. All freshmen are required to meet with their advisor in order to register for classes (see Registration Requirements and Procedures). Students admitted to U.T. Dallas as freshmen or as sophomores who have not declared a major are advised by the Undergraduate Student Advising Office, an integral part of the Office of Undergraduate Education. Students remain the responsibility of Undergraduate Education until they declare a major, at which time advising will be undertaken by an advisor in the student’s program.
Students are strongly encouraged to meet with their academic advisor, especially when they have earned 90 semester hours to establish and/or review their degree plan.
A student is considered to be making satisfactory scholastic progress when he or she is carrying an approved schedule of classes, is not on probation, and has a GPA of at least 2.0 (C average) in the major and overall.
Freshman: A student who has successfully completed fewer than 30 semester
credit hours (SCH).
Freshmen and sophomores are lower division students. Juniors and seniors are upper division students.
The University offers a comprehensive program of enrichment and recognition, known as Collegium V, for outstanding students. Collegium V includes special seminar style classes offered by selected university professors as well as a program of extracurricular activities designed to encourage and reward exceptional academic achievement. Benefits available to participants in Collegium V include extended library borrowing privileges, early registration for Honors seminars, research and internship opportunities with professors, and an agenda of cultural events such as concerts, exhibits, and plays.
Since membership in Collegium V is limited, interested students should contact:
The University of Texas at Dallas recognizes the value and efficiency of communication between faculty/staff and students through electronic mail. At the same time, email raises some issues concerning security and the identity of each individual in an email exchange.
Beginning August 1, 2004, all official student email correspondence will be sent only to a student’s U.T. Dallas email address and UTD will consider email from students official only if it originates from a UTD student account. This allows the university to maintain a high degree of confidence in the identity of all individual corresponding and the security of the transmitted information.
U.T. Dallas furnishes each student with a free email account that is
to be used in all communication with university personnel. The Department
of Information Resources at U.T. Dallas provides a method for students
to have their U.T. Dallas mail forwarded to other accounts. To activate
a student U.T. Dallas computer account and set email for forwarding
go to http://netid.utdallas.edu/.
Examination credit is evaluated only at the student’s request. Students wishing to receive examination credit must first meet with an academic advisor to complete a request form that is then submitted to the Office of the Registrar. Documentation of any lower-division credit established by examination through such programs as the AP (Advanced Placement Program) or the SAT II which the student wishes to apply toward college credit should be received by the university prior to registration. Academic hours awarded through credit by examination become a permanent part of the student’s official U.T. Dallas college transcript.
Credit for admission may be established through testing programs such as the Advanced Placement Program (AP), the College Level Examination Program (CLEP), the International Baccalaureate (IB), and SAT II subject examinations. Guidelines for credit by examinations are available on the U.T. Dallas website at http://www.utdallas.edu/dept/ugraddean/. Test scores not on official transcripts must be submitted directly from the testing agency.
Not more than six semester hours of extension, credit by examination, or correspondence credit may be applied toward upper division requirements. This credit must be upper division credit earned at an appropriate accredited institution or through acceptable scores on approved tests. The university does not offer correspondence courses.
The top ten percent of all students in each school who complete 12 or more SCH during the fall and spring semesters will be recognized as members of the Dean’s List of their respective schools. Students without a declared major are eligible for the Dean’s List of the Office of Undergraduate Education.
A degree plan is a definition of the course of study required to fulfill the requirement for graduation. A degree plan is “major specific” and is established through collaboration with the major’s academic advisor and the student. Course changes within university sanctioned degree plans may be made with the approval of the Associate Dean of Undergraduate Education (ADU) or his or her designee. An initial degree plan must be filed as soon as possible after entering the major. The initial degree plan will be kept in the office of the academic advisor, ADU, or program head and will form the basis of the student’s advisement.
In the semester preceding that in which a student plans to graduate the student is required to meet with her/his academic advisor to prepare a final degree plan that will be forwarded to the Office of Records and Registration, along with the student’s application for graduation (See Graduation Requirements).
NOTE: A change of major requires preparation of a new degree plan.
A student may take as Independent Study, a maximum of 20 percent of the total hours of course work undertaken at U.T. Dallas.
The University of Texas at Dallas will excuse a student from class or other required activities for the travel to and observance of a religious holy day for a religion whose places of worship are exempt from property tax under Section 11.20, Tax Code, Texas Code Annotated.
The student is encouraged to notify the instructor or activity sponsor as soon as possible regarding the absence, preferably in advance of the assignment.
The student, so excused, will be allowed to take the exam or complete the assignment within a reasonable time after the absence: a period equal to the length of the absence, up to a maximum of one week. A student who notifies the instructor and completes any missed exam or assignment may not be penalized for the absence. A student who fails to complete the exam or assignment within the prescribed period may receive a failing grade for that exam or assignment.
If a student or an instructor disagrees about the nature of the absence [i.e., for the purpose of observing a religious holy day] or if there is similar disagreement about whether the student has been given a reasonable time to complete any missed assignments or examinations, either the student or the instructor may request a ruling from the chief executive officer of the institution, or his or her designee. The chief executive officer or designee must take into account the legislative intent of TEC 51.911(b), and the student and instructor will abide by the decision of the chief executive officer or designee.
All students who show a cumulative grade point deficiency, defined as a cumulative GPA below a ‘C’ or 2.00, are placed on probation automatically by noting such status on their academic record. A student may also be placed on probation by the ADU if the student does not maintain at least a 2.0 GPA in the major and related courses, independent of the overall GPA.
A student on scholastic probation must meet with an academic advisor prior to registration. In addition, such students may not register for more than 12 semester hours, and must earn a 2.2 GPA each semester while on probation. Violation of these conditions may lead to the student’s suspension from the university.
Grade point deficiencies incurred at U.T. Dallas must be removed through additional course work at U.T. Dallas. Grade points earned at other institutions are not used in computing the GPA and may not be used to remove a grade point deficiency.
Students who leave the university on scholastic probation will be readmitted on scholastic probation only, even if they have attended another university in the interim. If a student withdraws from the university while on scholastic probation, and if this action results in an additional grade point deficiency, the student has failed to meet the minimum requirements for removal of scholastic probation and will be placed on scholastic suspension.
A student is automatically placed on scholastic suspension by the university for failure to meet the terms of scholastic probation. Undergraduate students receive notice of scholastic suspension on their grade report sheets. A student who is under scholastic suspension may not enroll in, audit, or visit a class unless the student is readmitted as described below. Notice of this scholastic suspension will show on the student’s transcript.
Students in a major who are placed on scholastic suspension by the university for the first time may be readmitted only by permission of the ADU. Non-degree seeking students and students with undeclared majors who are placed on suspension for the first time may be readmitted only by the permission of the Dean of Undergraduate Education. Students thus readmitted may be subject to additional probationary conditions placed upon them by their ADU.
A student who has been placed on scholastic suspension more than once or has a grade point deficiency of 30 grade points or more will be suspended from the university indefinitely and may be readmitted only by petition of the ADU to the Dean of Undergraduate Education. Students thus readmitted may be subject to additional probationary conditions placed upon them by their ADU, and/or Dean of Undergraduate Education.
A student who reenters the university after having been suspended for failure to meet the terms of probation will reenter on scholastic probation.
You may obtain a copy of your official UT-D transcript from the Office of the Registrar at no charge. A student must clear all university holds before requesting an official transcript. All transcripts requests must be made in writing with the student’s signature. No partial or incomplete transcripts will be issued. Requests over the telephone are not accepted.
Transcripts may be ordered in person with a Transcript request form available in the Office of the Registrar, by fax at (972)883-6335, email ([email protected]), or mail. The mailing address is:
Transcripts requested by email will be mailed only to a student at the address on file with the Office of the Registrar or to another university. An online transcript request form is available for use under certain conditions. Visit the Office of the Registrar web site at http://www.utdallas.edu/student/registrar/forms/transcript_request.pdf for details.
Section 4.29, Texas Education Code, provides legal penalties for any alteration of academic records or transcripts with the intent to use such a document fraudulently or permit the fraudulent use of such a document. Falsifying or omitting information may result in withdrawal of any offer of admission, cancellation of enrollment, and/or disciplinary action.
A student who wishes to withdraw entirely from the university must
complete the proper withdrawal form and procedures in the Office of
the Registrar. A student should follow the same procedures as outlined
in “Dropping/Adding a Course.”
This catalog is a general information publication only. It is not intended to nor does it contain all regulations that relate to students. The provisions of this catalog do not constitute a contract, express or implied, between any applicant, student or faculty member and The University of Texas at Dallas or The University of Texas System. The University of Texas at Dallas reserves the right to withdraw courses at any time, to change fees or tuition, calendar, curriculum, degree requirements, graduation procedures, and any other requirements affecting students. Changes will become effective whenever the proper authorities so determine and will apply to both prospective students and those already enrolled.
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