Academic Policies and Procedures
Academic advising is an integral part of undergraduate education. The goal of academic advising is to assist students in taking responsibility for developing meaningful educational plans compatible with their career and personal goals. Advising is more than imparting specialized knowledge; it includes helping students formulate important questions about the nature and direction of their education and helping them find answers to those questions.
While advisors confer with students about courses and educational experiences, students themselves are responsible for defining the content of their academic program and making progress toward an academic degree. Advisors will assist students in designing an appropriate course of study that will satisfy requirements for graduation (see "Degree Requirements") as well as offer information on particular courses and university rules and procedures. All students must verify their class schedule each semester, must see that necessary transactions are completed, and are responsible for all documentation related to schedule changes and other transactions.
Students who have chosen a major should meet with an academic advisor in the appropriate school regularly and in a timely manner prior to semester drop deadlines and course registration. All freshmen are required to meet with their advisor in order to register for classes (see "Registration Requirements and Procedures"). Students admitted to UT Dallas as freshmen or as sophomores who have not declared a major are advised by the Undergraduate Student Advising Office, an integral part of the Office of Undergraduate Education. Students remain the responsibility of Undergraduate Education until they declare a major, at which time advising will be undertaken by an advisor in the student's program. Students must declare a major by the time they become juniors in order to have their program advising conducted by the advisors in the school in which they are registered.
Students are strongly encouraged to meet with their academic advisor, especially when they have earned 75 semester hours to establish and/or review their degree plan.
A student having a grievance regarding academic concerns may have the issue considered. Procedures for appeals of academic decisions can be found in Appendix I (Part C).
A student is considered to be making satisfactory scholastic progress when he or she is carrying an approved schedule of classes, is not on probation, and has a GPA of at least 2.00 (C average) in the major and overall. Students that habitually drop a significant fraction of their schedule may lose the right to drop or may be dismissed from the University for failure to make adequate academic progress.
Auditing allows a student to observe the instruction of a course without earning credit. Computer Science and Engineering courses, Geoscience courses, Physical Education courses, Foreign language courses, Studio/Ensemble courses, online courses, and any courses that charge a lab fee may not be audited. Participation and discussion is at the discretion of the instructor. Auditing grants only the privilege of hearing and observing and does not grant credit or access to online course tools.
A student may obtain an Audit Form in the Office of the Registrar beginning the first day of classes through Census Day. Students may audit courses only by obtaining permission of the instructor and by completing audit registration procedures. Please consult http://www.utdallas.edu/student/registrar/ for more detailed audit procedures and associated fees.
A change of address may be completed online through the Student Information System (Galaxy).
A change of email may be completed online through the Student Information System (Galaxy). Electronic communication is the *preferred means of communicating important academic information. Students are *encouraged to keep their email address current. A student's UT Dallas email address is the official method of communication between faculty, administration and the student. It is the student's responsibility to maintain his/her UT Dallas email account at all times.
For name changes, students must fill out a "Name Change Form" in The Office of the Registrar. Students must also bring a copy of their driver's license or their marriage certificate for proof of the namechange.
Students must provide accurate local and permanent addresses and telephone numbers to Registrar's Office. This office must be notified immediately of any changes in address or telephone number. *All official correspondence is sent to the address last given to the Registrar. If a student has since moved but failed to correct this address, he or she will not be relieved of responsibility on the grounds that the correspondence was not delivered.
Freshmen and sophomores are lower-division students.
Freshman: A student who has successfully completed fewer than 30 semester credit hours (SCH).
Sophomore: A student who has successfully completed 30-53 SCH.
Juniors and seniors are upper-division students.
Junior: A student who has successfully completed 54-89 SCH.
Senior: A student who has successfully completed 90 or more SCH.
The University of Texas at Dallas recognizes the value and efficiency of communication between faculty/staff and students through electronic mail. At the same time, email raises some issues concerning security and the identity of each individual in an email exchange.
All official student email correspondence will be sent only to a student's UT Dallas email address and UT Dallas will only consider email originating from an official UT Dallas student account. This allows the University to maintain a high degree of confidence in the identity of all individuals corresponding and the security of the transmitted information.
The University of Texas at Dallas furnishes each student with a free email account that is to be used in all communication with university personnel. The Department of Information Resources provides a method for students to have their UT Dallas mail forwarded to other accounts. To activate a student UT Dallas computer account and set email for forwarding go to http://netid.utdallas.edu/.
Examination credit is evaluated only at the student's request. Students wishing to receive examination credit must first meet with an academic advisor to complete a request form that is then submitted to the Office of the Registrar.
Documentation of any lower-division credit established by examination through such programs as the AP (Advanced Placement Program) or the SAT II which the student wishes to apply toward college credit should be received by the University prior to registration. Academic hours awarded through credit by examination become a permanent part of the student's official UT Dallas college transcript.
Credit for admission may be established through testing programs such as the Advanced Placement Program (AP), the College Level Examination Program (CLEP), the International Baccalaureate (IB), and SAT II subject examinations. Guidelines for credit by examinations are available on the UT Dallas website at http://www.utdallas.edu/dept/ugraddean/. Test scores not on official transcripts must be submitted directly from the testing agency. UT Dallas will provide college credit to those who present an International Baccalaureate Diploma in accordance with Texas state law.
Not more than six semester hours of extension, credit by examination, or correspondence credit may be applied toward upper-division requirements. This credit must be upper-division credit earned at an appropriate accredited institution or through acceptable scores on approved tests. The University does not offer correspondence courses.
Certain programs require students to submit to and satisfactorily complete a background check review as a condition of admission and/or participation in education experiences. Students who refuse to submit to a background check or who do not pass the background check may be dismissed from the program. The student is responsible for the costs associated with the criminal background check.
The top ten percent of all students in each school who complete 12 or more Semester Credit Hours during the fall or spring semesters will be recognized as members of the Dean's List of their respective schools. Students without a declared major are eligible for the Office of Undergraduate Education Dean's List.
A degree plan is a definition of the course of study required to fulfill the requirement for graduation. A degree plan is "major specific" and is established through collaboration with the major's academic advisor and the student. Course changes within university sanctioned degree plans may be made with the approval of the Associate Dean of Undergraduate Education (ADU) or his or her designee. An initial degree plan must be filed as soon as possible after entering the major. The initial degree plan will be kept in the office of the academic advisor, ADU, or program head and will form the basis of the student's advisement.
In the semester preceding that in which a student plans to graduate the student is required to meet with her/his academic advisor to prepare a final degree plan that will be forwarded to the Office of the Registrar, along with the student's application for graduation (See "Graduation Requirements").
NOTE: A change of major requires preparation of a new degree plan.
A student may take a maximum of 20 percent of the total hours of course work undertaken at UT Dallas as Independent Study.
The Internship/Cooperative Education Program (Internship) places students in work assignments related directly to their fields of study. The experience provides students with an opportunity to apply what they learn in the classroom to practical settings while responding to the immediate needs of employers. In addition, students are able to stay in school and earn money to defray college expenses, clarify academic interests, and target specific job markets.
Internships may be taken for credit depending on the student's degree program requirements. The University of Texas at Dallas has a flexible internship program and arrangements include the following:
- Parallel: full-time or part-time work and full-time or part-time school.
- Summer: full-time or part-time summer employment.
- Alternating Semesters: full-time work alternating with semesters of full-time school.
The University of Texas at Dallas will excuse a student from class or other required activities for the travel to and observance of a religious holy day for a religion whose places of worship are exempt from property tax under Section 11.20, Tax Code, Texas Code Annotated.
The student is encouraged to notify the instructor or activity sponsor as soon as possible regarding the absence, preferably in advance of the assignment.
The student, so excused, will be allowed to take the exam or complete the assignment within a reasonable time after the absence: a period equal to the length of the absence, up to a maximum of one week. A student who notifies the instructor and completes any missed exam or assignment may not be penalized for the absence. A student who fails to complete the exam or assignment within the prescribed period may receive a failing grade for that exam or assignment.
If a student or an instructor disagrees about the nature of the absence [i.e., for the purpose of observing a religious holy day] or if there is similar disagreement about whether the student has been given a reasonable time to complete any missed assignments or examinations, either the student or the instructor may request a ruling from the chief executive officer of the institution, or his or her designee. The chief executive officer or designee must take into account the legislative intent of TEC 51.911(b), and the student and instructor will abide by the decision of the chief executive officer or designee.
All students who show a cumulative grade point deficiency, defined as a cumulative University of Texas at Dallas grade point average (GPA) below a "C" or 2.00 on a 4.00 scale, are placed on scholastic probation automatically by notation of such status on their academic record. The Associate Dean of Undergraduate Education may also place a student on probation who fails to maintain at least a 2.00 GPA in the major and related courses, independent of the overall GPA.
Students on scholastic probation must meet with an academic advisor prior to registration. Such students may not register for more than 12 semester credit hours, must earn a 2.20 GPA each semester while on probation, and may not drop or withdraw from classes. Violation of these requirements may lead to the student's suspension from the University.
Grade point deficiencies incurred at UT Dallas must be removed through additional course work at UT Dallas. Grade points earned at other institutions are not used in computing the GPA and may not be used to remove a grade point deficiency.
Students who leave the University on scholastic probation will be readmitted on scholastic probation, even if they have attended another institution in the interim. If a student withdraws from the University while on scholastic probation, and if this action results in an additional grade point deficiency, the student has failed to meet the minimum requirements for removal of scholastic probation and will be placed on scholastic suspension.
A student is automatically placed on scholastic suspension by the University for failure to meet the terms of scholastic probation. A student who is under scholastic suspension will be placed on hold and may not enroll in, audit, or visit a class unless readmitted as described below. Notice of this scholastic suspension will show on the student's transcript.
Students in a major who are placed on scholastic suspension by the University for the first time may be readmitted only by permission of the Associate Dean of Undergraduate Education. Non-degree-seeking students and students with undeclared majors who are placed on suspension for the first time may be readmitted only by the permission of the Dean of Undergraduate Education. Students thus readmitted may be subject to additional probationary conditions placed upon them by the Associate Dean of Undergraduate Education.
A student who has been placed on scholastic suspension more than once or has a grade point deficiency of 30 grade points or more will be suspended from the University indefinitely and may be readmitted only by petition of the Associate Dean of Undergraduate Education to the Dean of Undergraduate Education. Students thus readmitted may be subject to additional probationary conditions placed upon them by the Associate Dean of Undergraduate Education, and/or by the Dean of Undergraduate Education.
A student who reenters the University after scholastic suspension will reenter on scholastic probation.
NOTE: If, following academic suspension, a student petitioning for re-admission also wishes to change majors, the student must complete the "Change of Major Form" prior to petitioning for re-admission to the University (See "Major Change," for details.) If the Change of Major is approved the receiving Associate Dean will determine the validity of the re-admission petition.
Students may obtain their official UT Dallas transcript from The Office of the Registrar at no charge if they pick up the transcript in person or if the transcript is sent via regular postal mail. Fees for overnight and international mail, however, will apply. A student must clear all University holds before requesting an official transcript.
No partial or incomplete transcripts will be issued. Transcript requests are not accepted over the telephone.
Transcripts may be ordered for pick-up in person in The Office of the Registrar. Alternatively, transcripts to be mailed may be ordered
- Online using the Online Transcript Request Form, which is available at https://www.utdallas.edu/student/registrar/ for use under certain conditions
- By fax at (972)883-6335 with the student's signature
- By email sent from the student's UT Dallas email account (or from the email of record, if alumni) to [email protected]
- By mail with student's signature. The mailing address is:
Office of the Registrar, MC 11
The University of Texas at Dallas
P.O. Box 830688
Richardson, TX 75083-0688
Transcripts requested by email will only be mailed to a student at the address on file with The Office of the Registrar or to another university.
The Texas Education Code, provides legal penalties for any alteration of academic records or transcripts with the intent to use such a document fraudulently or permit the fraudulent use of such a document. Falsifying or omitting information may result in withdrawal of any offer of admission, in cancellation of enrollment, and/or in disciplinary action.