Each UTDesign team can spend up to $2,000 for the entire project ($1,000 for Computer Science). This allowance can be used only for project materials and supplies. Some projects may require equipment that exceeds the assigned budget. In this case, the team should work with the UTDesign department director and corporate mentor to determine the best way to proceed.
Capital items, including computing devices, cannot be purchased and given to corporate partners during or at the end of the project.
Every purchase needs approval from the team’s faculty advisor. If the purchase amount exceeds $500, the team also needs the UTDesign department director’s approval.
It is important to be aware of the project’s remaining balance. Students can use the expense tracker to manage their finances.
The UTDesign purchase process document details the steps needed to order what the team needs for the project:
- Determine materials/supplies.
- Methods of purchasing.
- Submitting forms to UTDesign.
- Receiving orders.
- Returning items.
Make sure your team reads the document and understands the procedure.