Reminders
Parking Permits for Fiscal Year 2023-2024 Available for Purchase
Virtual parking permits for fiscal year 2024 are now available for purchase. As a reminder, a virtual License Plate Recognition (LPR) system has replaced stickers/decals on windshields. This camera-based mobile system quickly scans multiple vehicle license plates and verifies vehicles have valid virtual permits. All faculty and staff who park on campus must purchase a permit. Any vehicles driven to campus must be linked to a parking account and permit in MyParking. For more information, read the parking permit announcement.
UT FLEX Deadlines
Employees with remaining balances in the UT FLEX Plan have the following deadlines to incur and submit expenses for Plan Year 2022-2023. Any amounts you do not use throughout the plan year (and during the grace period for health-related expenses) will be forfeited.
Health Care Reimbursement Account (for medically necessary health care expenses, including dental and vision related expenses) — The last day to incur HCRA expenses for active employees is Wednesday, Nov. 15. The last day to file claims is Thursday, Nov. 30, after the end of the plan year. Terminating or retiring employees will have until the last day of the month in which employment ends (unless continuing their UT FLEX account through COBRA).
Dependent Day Care Reimbursement Account (for dependent daycare expenses for dependent children under age 13) — The last day to incur DCRA expenses is Thursday, Aug. 31. The last day to file claims is Thursday, Nov. 30, after the end of the plan year.
For more details about UT FLEX, please visit the UT System Office of Employee Benefits website.
Absences for Fiscal Year End
On Thursday, Aug. 31, Human Resources will initiate the fiscal year end maximum leave carryover process. All absence requests (sick/vacation) up to and including Aug. 31, must be submitted and approved by midnight on Aug. 31.
Employees must ensure their absences are submitted for approval. Supervisors, managers and/or time approvers must approve all submitted absences. All remaining saved and unapproved absences in the system will be deemed as approved and will be processed by Human Resources and deducted from employees’ balances. This will ensure accuracy of the carryover balances for year-end financial reporting purposes.
The maximum leave carryover hours are posted on the leave policy.
If you have any questions regarding your leave balances, please email HCM-timereporting@utdallas.edu.
Secure Act 2.0 Changes
As part of the Secure Act 2.0 mandated changes, effective Jan. 1, the age 50 and service years catch-up under the 403(b) Tax Sheltered Annuity (TSA) and 457(b) Deferred Compensation Plan (DCP) will have the following changes:
- Employees with 2023 FICA salary (Box 5 of the W-2) of $145,000 or greater cannot contribute pre-tax for age 50 catch-up and service years catch-up. Only eligible employees can participate in a Roth or post-tax option of the TSA and DCP Plans.
- Impacted employees must change their contributions via the UT Retirement Manager no later than Dec. 10 for the Jan. 1 paycheck. You also can access UT Retirement Manager by logging into My UT Benefits and clicking on Enroll Now. From there, click Quick Links on the top right hand of the screen and then select My Retirement Manager.
- New UT Dallas employees who meet the salary threshold but do not have 2023 W-2 forms will be subject to the Secure Act 2.0 requirements the following year.
To make changes to your future TSA and DCP contribution(s), please follow the instructions on the UT System Office of Employee Benefits website.
