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Wednesday, Jan. 25, 2023
News for the staff and faculty of The University of Texas at Dallas
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HR Forum Scheduled for Feb. 1
The Office of Human Resources will host its next HR Forum from 10-11:30 a.m. on Wednesday, Feb. 1, as a Microsoft Teams live event. Please refer to the agenda:
- Welcome
- Guest presentations
- AED/HeartSafe campus information
- Student DEI Campus Climate Survey
- Staff Council Scholarship
- Benefits Flash: Living Well and the Limeade platform
- HR updates
- Annual appraisals
- Wellness
- New Pathways training
- New permanent HR food donation drop spot
- Campus Climate Survey update
- Chief of police search status
- Bright Leaders program
- Staffing update
- HR Forum feedback responses
- Q&A and closing comments
Join the HR Forum and share this link with your colleagues. If you have questions for the HR Forum, send them to hrforum@utdallas.edu.
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Cheer for the Comet Basketball Teams at Community Appreciation Day
You are invited to Community Appreciation Day at 1 p.m., Saturday, Feb. 4, in the UT Dallas Visitor Center and University Bookstore (VCB). Cheer on our Comet basketball teams as they take on Hardin-Simmons University. Enjoy a complimentary lunch and special presentation between the women’s and men’s games around 2:30 p.m. Make a reservation today.
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Sign Up for Comets Giving Days
Help UT Dallas make the 7th annual Comets Giving Days the best yet. Mark your calendars for April 19-20, and join the Comet community for another 1,969 minutes of Comets Giving Days.
All groups — new and old — that are interested in fundraising and/or learning about Comets Giving Days are encouraged to sign up. Information sessions will be announced in February, and all interested groups are encouraged to attend a session.
To be eligible to fundraise on Comets Giving Days, groups must have a working gift cost center. For more information, email Brennae Wright.
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Annual Performance Appraisals Are Due May 31
The annual performance appraisal process has begun. On the week of Feb. 6, the Office of Human Resources will send supervisors a list of all employees requiring a performance appraisal for calendar year 2022.
Supervisors can access the new ePerformance Appraisal portal for all staff positions on Gemini. There are templates for probationary, annual and temporary performance appraisals. Instructions on how to access, complete, submit and review forms are on the Human Resources website.
Appraisals for faculty will continue to be submitted via Box accounts. HR will set up the account and provide access to the appropriate person(s). Appraisals for graduate students (RA/TA/GA) will continue to be managed through the Office of Graduate Education.
The deadline to submit appraisals is May 31. For more information, email appraisals@utdallas.edu.
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IRS Form 1095-C for 2022 Is Available Online
The IRS 1095-C forms (Employer-Provided Health Insurance Offer and Coverage) for 2022 are now available online through Galaxy to those who provided online consent by the Jan. 17 deadline.
All full-time employees, employees who averaged 30 or more hours per week and others enrolled in the UT Medical Plan, will have a form. It includes information about health insurance coverage offered to employees, retirees and their dependents. Graduate student employees who are covered under the UT Student Health Insurance Plan will receive 1095-B directly from Blue Cross Blue Shield. Read about IRS Form 1095-C.
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DFW Labor Market Update
November’s recent job numbers suggest an uncertain but strong labor market leading into the holiday season. While job postings continued to decline, actual hires were up by over 42,000 new employees in that month. Meanwhile, consumer price index numbers across the board suggest November prices were far more stable than they were earlier in 2022. To learn more about these developments, read the latest DFW Labor Market Update (pdf).
For more information on how UT Dallas and our local economy affect each other, please contact the F&ED Economic Development team. You also can subscribe to biweekly updates with the latest analysis and news from the Economic Development team.
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UTD Project Advances Equity for Female STEM Faculty
The first year of the UT Dallas ASPIRE2 project, funded by an ADVANCE grant from the National Science Foundation, has made progress toward increasing opportunities for women and women of color in STEM fields at the University.
ASPIRE2 — an acronym for Adapting Successful Practices to foster an Inclusive, Respectful and Equitable Environment — is a three-year project built to create an inclusive and diverse climate, expand recruitment activities that result in more women and women in underrepresented minority groups in applicant pools, and retain and further develop our current female faculty.
The University’s accomplishments so far include mentoring grants to women faculty members, recruitment events, a liaisons program and an advocates and allies program of senior male faculty members who support an inclusive, respectful and equitable climate for women on our campus. Read more about ASPIRE2.
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Notice of Title IX Policy and Resources
The University of Texas at Dallas is committed to maintaining a learning and working environment that is free from discrimination and harassment based on sex in accordance with federal and state laws, including Title IX of the Higher Education Amendments of 1972. The University’s Sexual Misconduct Policy prohibits discrimination on the basis of sex, which includes discrimination on the basis of pregnancy, sexual orientation, gender identity and gender expression.
UT Dallas also prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internal or external to the institution. Sexual harassment, sexual assault, dating and domestic violence, and stalking are forms of sex discrimination, which are prohibited under Title IX and by UT Dallas policy. To report prohibited conduct, complete the secure form on the Title IX site or contact Marco Mendoza at TitleIXCoordinator@utdallas.edu or 972-883-5202.
Crimes should be reported to the UT Dallas Police Department by calling 972-883-2222 or by dialing 911 in an emergency.
A person also may file a complaint with the appropriate federal, state or local agency within the time frame required by law. Depending upon the nature of the complaint, the appropriate agency may be the federal Equal Employment Opportunity Commission, Office for Civil Rights of the U.S. Department of Education or the Texas Workforce Commission, Civil Rights Division.
Confidential Resources and Support
Pursuant to Texas Education Code, Subchapter E-2, an employee of a postsecondary educational institution who, in the course and scope of employment, witnesses or receives information regarding the occurrence of an incident that the employee thinks constitutes sexual harassment, sexual assault, dating violence, or stalking and is alleged to have been committed by or against a person who was a student enrolled at or an employee of the institution at the time of the incident shall promptly report the incident to the institution’s Title IX coordinator. UT Dallas policy extends this reporting requirement to resident life directors and advisors, and graduate teaching assistants.
Students and employees may share information confidentially with licensed counselors and health care professionals at the Student Counseling Center, Student Health Center and Employee Assistance Program.
The Title IX Resources webpage lists additional resources for counseling, health care, survivor advocacy, legal assistance and other survivor services.
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Center for BrainHealth Event
, noon-1 p.m., Friday, Feb. 3, Center for BrainHealth (CBH) — A surge of research has aimed to find ways of mitigating age-related cognitive decline. In this talk, Dr. Claude Alain, senior scientist at the Rotman Research Institute at Baycrest Health Sciences, will examine the unique promise shown in playing music. The benefits of musical training on the aging auditory brain open exciting new avenues for developing innovative remediation programs and improved rehabilitation protocols to sustain healthy aging and brain health. Lunch will be served. Register to attend Promoting Health Aging.
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Center for Teaching and Learning Event
Developing Your Statement of Teaching Philosophy and Teaching Portfolio,11:30 a.m. to 12:45 p.m., Tuesday, Jan. 31, CTL Conference Room (MC 2.404) — Are you considering a career as a professor? Dr. Karen Huxtable-Jester, CTL director, will introduce you to the statement of teaching philosophy and its place in the teaching portfolio. Learn how to convey your instructional goals and strategies and provide a compelling case that provides evidence of your teaching effectiveness. This workshop is designed for graduate teaching assistants and postdoctoral researchers. Lunches will be provided while supplies last. For more information or to request accommodations, please email CTL@utdallas.edu.
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Wellness Events
Cardiovascular Screenings (pdf), 9 a.m.-5 p.m., Feb. 9-10, HR Live Oak Conference Room (AD 3.418Q) — Cardiovascular screenings can help identify potential risk that could lead to a stroke or heart attack. Screening includes carotid ultrasound (screens for plaque in the carotid arteries to detect and help prevent strokes and duplex ultrasound of extremities (screens for narrowing or blockage in the lower extremities). Screening is covered with no out-of-pocket cost for employees on the UTD insurance plan. Email catheyc@premiercorporatewellness.com to schedule your appointment.
UT System Heart Walk (pdf), 10 a.m., Friday, Feb. 10 — Join the 10-minute UT System-wide walk for heart health on campus or wherever you are. Walkers participating on campus will meet at the south entrance of the Administration Building. You are encouraged to wear red and share photos using #utheartwalk on social media. Email your pictures and videos to EmployeeWellness@utdallas.edu to receive the 2023 heart pin.
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Reminders
Free Access to Wellness Center; Bike Commuter Shower Program
Beginning Jan. 17, the SPN Wellness Center will be available to all faculty, staff and affiliates at no cost. If you have a current UREC membership and choose to exclusively use the SPN Wellness Center, email UREC@utdallas.edu for information about a refund. Membership will still be required for use of the Activity Center and Rec Center West.
Additionally, staff and faculty who bike to work can sign up for a free Commuter Shower Pass, which gives access to showers at various fitness facilities across campus.
2023 Live Healthy Campaign: Coming in January
New year, new challenge. It’s Time Texas Community Challenge is a free, eight-week competition that unites Texans across the state to build a healthier Texas.
- Challenge dates: Jan. 9 through March 5
- Participate as an individual and earn points for your community and workplace.
- Select UT Dallas under employer/organization sub-challenge.
- Earn rewards and win prizes for daily healthy habits.
- You can register on the website or via the app (download at Google Play or the App Store) and log healthy habits.
Everyday choices shape our health and our future. The challenge encourages participants to pursue simple, daily healthy habits. Join us to make Texas a healthier place.
For more information, visit the It’s Time Texas website.
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About This Newsletter
Intercom is the official University-wide newsletter for UT Dallas faculty and staff members. This periodic publication is designed to provide University employees with valuable information necessary for the workplace, as well as community news that supports the University’s mission. Visit the Intercom website for guidelines about content and submissions.
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