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Wednesday, Nov. 29, 2023
News for the staff and faculty of The University of Texas at Dallas
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Attend Next Staff Council Meeting on Dec. 13
Staff Council holds regular meetings on the second Wednesday of each month. These meetings serve as a platform to discuss council-related matters and University initiatives. Staff, faculty and students are encouraged to attend. The next meeting will be at 9 a.m., Wednesday, Dec. 13. For additional information, including meeting agendas and minutes, visit the Staff Council Meetings page.
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Staff Council Holiday Gift Fundraiser
Staff Council is selling poinsettias and dog toys this holiday season to raise funds for staff scholarships.
Holiday poinsettias are $12 and dog toys are $9. Orders will be accepted through Dec.13. Pickup will be coordinated individually.
For more information, email Krystyna Swindle or Deanna Dallal.
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HR Forum Scheduled for Dec. 6
The Office of Human Resources will host its next HR Forum from 10 to 11:30 a.m., Wednesday, Dec. 6, as a Microsoft Teams live event. If you have questions for the HR Forum, send them to hrforum@utdallas.edu.
Please refer to the agenda:
- Welcome
- Guest presentations
- Office of Diversity, Equity and Inclusion updates
- HR Updates
- 1095-C forms consent reminder
- Retirement limits reminder
- Time admin training announcement
- Benefits Flash: Importance of beneficiary designation
- Live Healthy Campaign and wellness events
- Employment and travel information
- Comets United Day
- Updating emergency contact information in Gemini Self-Service
- Staff Compensation Study
- Bright Leaders Program
- Forum feedback survey responses
- Q&A and closing comments
Join the HR Forum and share this link with your colleagues. If you have questions for the HR Forum, send them to hrforum@utdallas.edu.
HR Forum Benefits Flash: Retirement Planning, Social Security
The Benefits Flash highlights benefits information to UT Dallas employees. It was started in response to employee feedback from the Climate and HR Forum Survey.
Learn about the latest topics on the Benefits Flash site:
- October topic — Demystifying the UTD retirement planning process
- November topic — Demystifying Social Security
A new Benefits Flash topic will be featured each month during the HR Forum, in the HR Campus Connection Teams Channel and in Intercom. Recommend a topic by emailing benefits@utdallas.edu.
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Commencement Ambassadors Needed Dec. 18-19
Staff members are invited to sign up as Commencement Ambassadors for the Fall 2023 Commencement Ceremonies. Commencement Ambassadors are volunteers who assist with guest management and customer service during the commencement ceremonies and Grads on the Green.
The deadline to register is Monday, Dec. 4. The shifts for Commencement Ambassadors are:
Monday, Dec. 18: Activity Center
- 8 a.m. to 12:15 p.m.
- noon to 4 p.m.
Monday, Dec. 18: ATC Lecture Hall
- 9:30 a.m. to 12:15 p.m.
- noon to 2:30 p.m.
Tuesday, Dec. 19: Activity Center
- 8 a.m. to 12:15 p.m.
- noon to 4 p.m.
- 3:45 to 6 p.m.
Tuesday, Dec. 19: ATC Lecture Hall
If your school has sent out a request for staff to help with commencement and you have signed up with them, please do not sign up for that shift using this form.
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Register for IT Forum on Dec. 7
Join the Office of Information Technology in discussions on the role of technology in shaping the future of higher education, addressing challenges and fostering innovation. The IT Forum at 9 a.m., Thursday, Dec. 7, is designed to inspire, inform and empower education professionals like yourself. OIT believes that embracing the latest technologies is pivotal in preparing students for the challenges and opportunities of the future. Register for the online IT Forum.
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Open House To Feature Holiday Treats, Ornament Decorating
The Office of Institutional Risk & Safety invites staff and faculty to attend its Open House from 9 a.m. to 2 p.m., Dec. 13-14, at Synergy Park North (SPN 2.730).
Learn about the department at this two-day, come-and-go event and enjoy a hot chocolate bar, ornament decorating and holiday treats.
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Faculty Invited to CTL’s Holiday Social
The Center for Teaching and Learning invites faculty members to attend its Holiday Social from 4 to 6 p.m., Thursday, Dec. 7, at Northside Drafthouse & Eatery. Appetizers and tea will be provided. Please RSVP by Dec. 4.
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Office of Research and Innovation Event
Internal Funding Opportunity Webinar, 11 a.m. to noon, Wednesday, Nov. 29 — Please join Emily Lacy, director of sponsored projects, for more details regarding internal funding for spring 2024. For more information, email Dani Lamb.
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Reminders
Announcing Comets United Day, Rescheduled State of the University
President Richard C. Benson recently announced Comets United Day for 2024 and offered an update on the postponed State of the University:
“As an expression of gratitude for your hard work, I am pleased to announce that Jan. 2, 2024, will be Comets United Day. Please enjoy the additional day of winter break to rest and recharge.”
“I look forward to sharing even more about our progress when we hold the State of the University after our return from winter break. Details about the rescheduled event are forthcoming.”
Read President Benson’s full statement.
Sign Up To Receive Your W-2 Electronically
The UTD Payroll office will be issuing W-2s by Jan. 31 to current and former employees who had wages in calendar year 2023. If you would like to receive your W-2 electronically instead of having to wait for it to be printed and mailed, please follow the steps below before Jan. 15. Your election remains in effect for all future calendar years, it does not need to be renewed each year.
- Log in to Galaxy > Gemini
- Click “NavBar: Navigator” in the upper right corner, under Main Menu select “Gemini HCM”
- Under “Self Service,” select “Payroll and Compensation”
- Select “W-2/W-2c Consent”
- Check the box that says “Check here to indicate your consent to receive electronic W-2 and W-2c forms”
- Click “Submit”
You will receive a confirmation email at your UTD email address when the change is made.
Benefits of the electronic W-2 include earlier receipt of the form and the ability to access and reprint the form at your convenience. If you will be accessing your W-2 from an off-campus computer, you will be required to sign up for NetID Plus. Former employees can still access Galaxy for up to three years from their last day of work to access paystubs and W-2 forms.
Please contact payroll@utdallas.edu with any questions.
Year-End Giving to UT Dallas
As the end of the calendar year approaches, the Office of Development and Alumni Relations will accept gifts made to the University for 2023 income tax purposes. During the winter break, call the department at 972-883-3958 for information regarding on-call personnel.
Please visit the Year-End Giving page to learn about proper handling for year-end gifts made by various payment types.
For more information, email gifts@utdallas.edu or call Gift Services at 972-883-3958.
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About this Newsletter
Intercom is the official University-wide newsletter for UT Dallas faculty and staff members. This periodic publication is designed to provide University employees with valuable information necessary for the workplace, as well as community news that supports the University’s mission. Visit the Intercom website for guidelines about content and submissions.
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